Facilities Operations Specialist

3 weeks ago


Montréal, Canada Frank And Oak Full time

**HELP US CHANGE FASHION**

At Frank And Oak, we’re dedicated to designing clothes people feel good in and feel good about. The decisions made in the fashion industry have a huge impact on people and the planet. Faced with the effects of climate change, we fully recognize the urgency to do our part. This is why we are committed to minimizing our impact by prioritizing recycled fabrics and responsible practices throughout our supply chain to make quality clothing that lasts.

We’re looking for forward-thinkers to help us challenge standard practices in the retail and fashion industries in a collaborative and inclusive work environment. Sounds like something you’re interested in? Drop us a line

**JOB SUMMARY**

The Frank And Oak team is looking for a stellar **Facilities and Operations Specialist **to join its team at our Montreal Head Office. Our future teammate will work with both Retail and Operations to ensure that stores are optimally supported. We are looking for resourcefulness, attention to details and someone quick on their feet.

**KEY RESPONSIBILITIES**

FACILITIES MAINTENANCE
- Respond to store maintenance requests and coordinate with vendors on completing requests
- Communicate with stores on maintenance needs and manage ongoing requests
- Ensure maintenance spending and budget is respected
- Establish and maintain a network of vendors and suppliers - particularly for the following markets: Halifax, Quebec City, Montreal, Ottawa, Toronto and Vancouver
- Create and maintain the Facilities section of our internal documentation library
- Keep an extensive list of all things needed for stores. (keys, alarm, vendors etc..)
- Manage the third-party relationships regarding our alarm systems
- Respond to emergencies, fire, security etc.. (Be part of the emergency call list)
- Oversee all recurring maintenance issues (hvac, window cleaning etc..)

SUPPLIES MANAGEMENT
- Ensure the stores receive their requested supplies
- Maintain the supplies order form
- Coordinate with our third party warehouse partner for branded supplies delivery (hangers, bags etc.)
- Coordinate with branded materials vendors and maintain supply and inventory
- Manage supplies accounts such as staples, amazon, Uline etc.

RETAIL OPERATIONS
- Support the Operational team for store openings
- Provide support for the following operational tasks:

- Manual label creation for:

- Omnichannel orders
- Transfers between stores and Head Office

**WHO YOU ARE**
- Fun person to work with / A genuinely nice human being
- Experience in a similar position (at least 2 years)
- Very detail oriented
- Ability to find a Plan B
- Ability to to conduct positive negotiations with different internal and external stakeholders
- You thrive when managing different priorities
- English/French bilingualism
- Construction/renovation background (an asset)



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