Associate University Secretary, Senate

2 weeks ago

Waterloo, Canada Wilfrid Laurier University Full time

**Date**:Nov 8, 2023

**Location**: Waterloo, CA

**Company**:Wilfrid Laurier University

**Department**: Secretariat's Office

**Job Type**: Continuing

**Full-time/Part-time**: Full Time (>=1249 hrs/year)

**Campus**: Waterloo

**Reports to**:Assistant Vice President, Governance and Policy

**Employee Group**: CPAG

**Application Deadline**:11/22/2023

**Requisition ID**:6984

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

**Position Summary**

The Associate University Secretary, Senate (AUS-S) coordinates and manages the work of Senate and its standing committees within the bicameral governance structure of the University. The position is responsible for efficient and timely operation of the Senate and its standing and _ad hoc_ committees, is the primary support to Senate members and committee chairs, and is responsible for collaborating in the development and review of university policies approved by Senate. The AUS-S also supports and/or advises university-wide initiatives and processes which impact academic governance.

**Accountabilities**

**Senate and Senate Committees**
- Coordinates and facilitates the effective and efficient operation of Senate and its standing and _ad hoc_ Committees supported by the Secretariat Office include: Executive and Finance, Academic Planning, Governance, Promotion and Tenure, Teaching and Learning and Honorary Degree.
- Liaises with and advises chairs and administrative support staff for those standing committees and divisional/faculty councils not supported by the Secretariat Office, including Research and Publication and Student Appeals.
- Develops and delivers comprehensive orientation programs for new Senate and committee members and keeps materials up-to-date and relevant.
- Researches and evaluates best practices and practices at other universities to ensure appropriate systems and procedures are in place for the effective operation of Senate.
- Collaborates with the Governance Coordinator and council and committee chairs and administrative support staff in scheduling meetings, developing agendas and preparing and disseminating materials for Senate and Senate committee meetings.
- Serves as recording secretary for Senate and the majority of Senate committees supported by the Governance Coordinator.
- Coordinates follow-up on emergent business from Senate and Senate committees.
- Provides primary support for Senate, Senate committees and chairs.

**University Policies**
- Supports the work of the Assistant University Secretary, Governance and Policy, researches and advises on policy development, as needed.
- Facilitates the implementation of policies and procedures as approved by the Senate and the effective and accurate communication to the university community.
- Supports the development and review of university policies approved by Senate.

**Academic Governance**
- Support and/or coordinates strategic planning related to academic governance, including administrative support, coordinating governing body approval, drafting reports and presentations, and monitoring implementation.
- Provides advice to Senate, applicable standing committees and the broader University community on processes (including elections) based on the University Act, respective by-laws, and best practices.
- Monitors and facilitates compliance with the University Act, the by-laws of Senate and applicable agreements with faculty, staff and students.

**Qualifications**
- Master’s degree or equivalent experience in related field.
- Demonstrated ability to deal with sensitive and confidential information in an appropriate and effective manner.
- A high degree of diplomacy and tact.
- Exceptional communication skills (written and oral), including report writing and preparing presentations.
- Superior organizational skills and attention

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