Meeting Manager
3 weeks ago
Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Ready to explore a career path? Start your journey.
Function as primary client liaison and lead for assigned programs. Manage Pharmaceutical meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of program planning from post contract execution to final billing for Transfer of Value reporting, while providing unparalleled levels of customer service on all programs. Work closely with client contact to understand and meet program objectives/outcomes. The scope of this position is dependent upon assigned account/programs. Duties will vary from client-to-client and program-to
- program.
This is primarily a Remote working position with expectations to work at the client's office 1 day each week, located in Kirkland, QC.
**What You'll Do**:
Complete project timeline; establish a work flow schedule with client and suppliers to facilitate timely and accurate handling of all program details.
Use Cvent to run program from contract turn-over meeting to final bill completion.
Handle and negotiate any additional hotel needs, destination management company (DMC), air and all third party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.
Communicate between Information Technology support and clients for web requirements on assigned programs.
Work with creative team to produce program materials.
Coordinate and possibly attend site inspections as needed.
Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.
Conduct program debrief with client.
Work with accounting to complete final bill, review final billing prior to final invoicing to client.
Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures for ToV reporting.
Evaluate program impact and reassesses objectives and outcomes; plan for continuous improvement.
Partner with designated team to communicate registration, air needs, status meetings and continuous communication throughout program.
Able to assist with any level of event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc.
Promote positive team environment as a positive role model.
Maintain proactive, positive, open line of communication with client to ensure understanding of expectations and client happiness.
Act as lead, communicate program requirements to team as needed; work closely with support departments to exceed client requirements and objectives.
Partner with third party suppliers to arrange their services.
Conduct regularly scheduled status meetings with client and stakeholders from pre-launch through program operation and ensures program objectives are performed.
May be requested to lead VIP special projects and lead all aspects of VIP logistics.
Develop positive relationships with multiple contacts within client and supplier organizations.
May participate in client presentations as requested.
Review processes and offer solutions/additions as needed.
Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.
Manage overall program budget, review and audit all program related TOV billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.
May initiate and reconcile supplier payments.
Work with leader to forecast overall program financials and ensure monthly tracking for actual.
Monitor foreign exchange rates for sharp fluctuations which may impact the budget.
Assist in review of other Meeting Manager budgets.
Work on special projects as assigned by team leadership.
May require travel to destinations worldwide, in support of client site inspections and/or program operations.
Keep abreast of industry standards and trends related to responsibilities.
Develop and maintain key client and supplier relationships
Develop and maintain knowledge of technology and/or software solutions
Prioritize multiple projects/demands effectively
**What We're Looking For**:
**REQUIRED**: 5-7 years meeting planning experience with at least 3 years in a pharma environment.
**REQUIRED**: driving proximity to client office in Kirkland, QC, ability to work in-office 1 day/week & 4 days remote
**REQUIRED**: bilingual English/French
CMP designation preferred
4 year degree preferred
Ability to communicate effectively and professionally with all levels of management and clients.
Neat and professional appearance
Ability to work accurately
-
Meeting Manager
3 months ago
Quebec City, Canada American Express Global Business Travel Full timeAmex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. Ready to explore a career path? Start your journey. Function as primary client...
-
Events Manager
3 months ago
Quebec City, Canada Marriott International, Inc Full time**Additional Information** Gestionnaire des évènements **Job Number** 24166818 **Job Category** Event Management **Location** Delta Hotels Quebec, 690 Boul Rene Levesque Est, Quebec City, QC, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Responsible for preparing all event...
-
Events Manager
1 week ago
Quebec City, Canada Marriott International, Inc Full time**Additional Information**Gestionnaire des évènements **Job Number**24207505 **Job Category**Event Management **Location**Delta Hotels Quebec, 690 Boul Rene Levesque Est, Quebec City, QC, Canada, G1R 5A8 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** Responsible for preparing all event documentation and...
-
Parts Manager
6 months ago
Quebec City, Canada Cummins Inc. Full time**Parts Manager** **Description** Our culture believes in _POWERING YOUR POTENTIAL_. We provide global opportunities to develop your career, make your community a better place and work with today’s most innovative thinkers to solve the world’s toughest problems. We believe in flexibility for you to explore your passions while making an impact through...
-
Project Manager
3 months ago
Quebec City, Canada CT Real Estate Full time**What you’ll do** The Project Manager, Construction reports to the Director, Construction as part of a high energy and motivated internal team, who will guide a team of consultants, general contractors, and vendors. Driving projects forward, while providing overall management with every aspect in the Canadian Tire construction process and ensuring there...
-
Project Manager
6 months ago
Quebec City, Canada Amaris Consulting Full time**Who are we? **:**Amaris Consulting** is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade - this is made possible by an international team of 7,600 people spread across 5 continents and more than 60...
-
Manager
3 months ago
Quebec City, Canada Tmagk IT Services Full time**Overview** **Duties**: - Oversee daily operations of the retail store, ensuring efficiency and productivity. - Manage payroll processes and ensure accurate employee compensation. - Develop training programs for staff to enhance their skills and performance. - Implement effective sales management strategies to meet or exceed sales targets. - Maintain high...
-
General Manager
6 months ago
Quebec City, Canada IGA Full time**General manager**: Full-Time Number of hours per week : between 40and40 Shift : Day Availability : Anytime **Become a general manager** Are you curious to learn more about food, are you motivated and resourceful? In your family, you are considered the one who mobilizes and organizes activities? Then this job should interest you! You have 5 years of...
-
Manager, Capital and Building Management
3 months ago
Quebec City, Canada Spring Living Full time**THE ROLE** **FUNCTIONAL AREA**: Capital **REPORTS TO**: Director Capital, Spring Living **JOB OVERVIEW** The purpose of the Manager role is to oversee capex in 7 retirement residences in the GMA. The Manager will take a leadership role in the day-to-day management of Quebec retirement residences capital projects including: value-add projects,...
-
Services Manager
6 months ago
Quebec City, Canada EightSix Network Full timeJob Description Upton storePhaneuf Agricultural Equipment is looking for a motivated service manager to join our passionate and dynamic team.If you have a passion for agriculture and you have solid experience in managing a mechanical workshop, we want to meet with you.As a service manager, you will be responsible for managing the Upton branch...
-
Banquet Manager
6 days ago
Quebec City, Canada Marriott International, Inc Full time**Additional Information** **Job Number**24209552 **Job Category**Event Management **Location**Delta Hotels Quebec, 690 Boul Rene Levesque Est, Quebec City, QC, Canada, G1R 5A8 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** Directs and motivates team while personally assisting in providing high quality service...
-
Store Manager
6 months ago
Quebec City, Canada Rogers Communications Full timeOur branded retail team is at the heart of our success. We represent the welcoming spirit of our company. Our retail teams are outgoing and approachable individuals who understand how our products and services fit into everyday life, and we’re excited to show customers how that technology can enhance and simplify their lives. We deliver a seamless...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 40 and 40 Shift : Day Availability : Anytime **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2 years of...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 20 and 24 Shift : Day, Evening Availability : Anytime **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 40and40 Shift : Day Availability : Anytime **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2 years of retail...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 40 and 40 Shift : Day, Evening Availability : Anytime **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 40 and 40 Shift : Day Availability : Anytime **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2 years of...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 35 and 40 Shift : Day Availability : Anytime **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2 years of...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 40 and 40 Shift : Day, Evening Availability : Anytime **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2...
-
Department Manager
6 months ago
Quebec City, Canada IGA Full time**Department manager**: Full-Time Number of hours per week : between 35 and 40 Shift : Day, Night Availability : Weekdays **Become a department manager** Are you curious to learn more about food, motivated and resourceful? In your family you are considered the one who plans and coordinates activities? Then this job should be for you! You have 2 years...
