Project Coordinator
2 months ago
We are seeking an experienced **Project Coordinator for the Event Industry** for a full-time, permanent position within our team.
**What we do..**
We design and produce corporate and private events, fashion events, seasonal installations, window dressing for retailer shops, pop-up shops, public art installations, and live stage productions. We supply rentals for all types of events or promotional needs including weddings, corporate events, private functions, film/TV, and special events.
**Responsibilities**:
Assist Project Managers in preparing estimates, purchase orders, invoicing, change orders, subcontracts and revisions
Assist the PM with creation of event and/or fabrication schedules
Work with the technical department developing shop / production / install drawings as needed
Assist the project manager in quoting and tracking changes
Maintain project files, contracts and document administration
Maintain and monitor schedules, budgets, subcontracted items, etc
Arrange vendor and material deliveries for projects
Arrange logistics or installation needs / coordinate with inter-company departments
Assist with the physical preparation of each event
Work onsite during installations and dismantles
Ensure timely completion of assigned projects and client satisfaction
Schedule meetings, prepare presentations and oversee post mortems
**Preferred Qualifications/Required skills**
A Motivated person with a positive attitude.
Excellent written and verbal communication skills
Ability to work in a fast-paced and goal-oriented environment with very tight timelines
Ability to multitask and prioritize. Must have strong time management ability
Proficiency in office software (spreadsheets, word processors) and ability to learn new programs
Strong problem-solving skills
Detail-oriented and organized
Strong customer service skills
Post-secondary diploma/certification
1 to 3 years Project Coordinator experience in event / rental / production industries
Construction, Fabrication and installation experience an asset
An understanding of shop drawings an asset
AutoCAD, Rhino or Revit is an asset
Pay: $20.00-$35.00 per hour
Schedule:
- Day shift
- Holidays
- Monday to Friday
- Weekends as needed
**Experience**:
- Project management: 1 year (preferred)
- custom build: 1 year (preferred)
- event management: 1 year (preferred)
Work Location: In person
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