Special Projects

7 months ago

Vancouver, Canada InspireHealth Full time

What if you could work every day with a renewed sense of purpose and direction, confident that your work enhances the quality of life, health, and well-being of people living with cancer and their families? Bring your passion for organization, innovation, communication, building relationships, and team support to InspireHealth. We have an exciting opening for a talented, dynamic, and experienced **Special Projects & Executive Assistant **to join our team in this full-time permanent position at our Vancouver centre.

In this critical role, the Special Project & Executive Assistant will work closely with the CEO and the Senior Leadership Team and be responsible for providing high-level administrative excellence to the executive, including board support, project management support with internal and external stakeholders, as well as responsive support for special projects and initiatives. You are highly organized, self-motivated, passionate about exceptional organization, and open to diverse opportunities and challenges. Of course, you’ll have exceptional people skills and excellent communication, teamwork, presentation skills, and technical skills. You’ll have well-honed interpersonal skills and the ability to work with integrity, self-responsibility, and accountability. You thrive when you work independently and are skilled at being a contributing and influential member of a multi-disciplinary team. If your next job is a role that combines challenge, growth, and a chance to make a real impact, look no further

**A Little About Us**

**A Little About You**

You will show us that you have:

- A diploma or undergraduate degree in office administration, business, management, communications, or a related discipline
- Ideally, you’ll have previous experience as a leader in an administrative role or have the moxy and skills to advance your career to this level
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Ability to work collaboratively with a broad range of people, including donors, Board members, volunteers and staff
- Experience with Board administrative procedures, including preparing for and coordinating Board meetings, distributing Board materials, etc.
- Excellent technical skills in Windows-based systems (including Windows, MS Word, Excel, Teams, and PowerPoint), electronic medical records, and software platforms for virtual meetings and presentations
- Strong written and verbal communication and presentation skills
- Confident and capable networking skills
- Experience in project management is an asset

**A Little About the Key Responsibilities**

**Special Projects & Executive Support**
- Completes a wide variety of tasks that facilitate the CEO’s ability to effectively lead the organization, including:
₋ Ensuring excellence in project management by working actively with the executive team to keep projects to scope and timelines.

₋ Developing impactful correspondence, documents, and presentations under the CEO's guidance, showcasing your exceptional written communication. This includes drafting and editing presentations, documents, spreadsheets and reports.

₋ Managing the organization’s calendar of key events and initiatives and coordinating with internal stakeholders to track and report on progress

₋ Managing the CEO’s calendar, working closely with external partners, vendors and stakeholders to schedule meetings and coordinate logistics.

₋ Supporting the CEO by working with the executive team to prepare reports and other materials for key meetings

₋ Minuting and following up on meeting action items

₋ Supporting special events and projects, as required

₋ Planning and coordinating travel arrangements and completing expense reports.
- Acts as a liaison by communicating directly, and on behalf of the CEO, with staff, Board members, donors, government officials and other external stakeholders
- Maintains confidentiality and handles sensitive information with discretion and professionalism
- Composes and prepares internal/external correspondence in addition to answering and routing correspondence, completing tasks that may be required, and helping triage actions and responses as necessary

**Human Resources**
- Provides exceptional executive HR Support (e.g., contracts, team development, talent assessments) and manages HR issues in a confidential and professional manner
- Liaises with an external HR consultant, as required, on HR matters
- Works with the CEO on the development of the annual HR plan
- Maintains staff HR manual and works with CEO to update policies
- Supports hiring and onboarding of staff, including coordination of training
- Oversees implementation of staff annual review process
- Supports vital HR initiatives, including planning and coordinating team events

**Board Support**
- Supports CEO as Board liaison and responds to correspondence and inquiries from Boa

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