Administrative Assistant, Financial Clerk

2 months ago

Vegreville, Canada Vegreville Community Daycare Society Full time

**Position Description**:
The Administrative Assistant/ Financial Clerk is responsible for ensuring that all financial transactions to be paid and recorded and have been authorized by the Program Director or are in compliance with VCDS board policy. The Administrative Assistant/ Financial Clerk is also responsible to ensure that all income due to VCDS is properly received, recorded along with verifying, processing, and recording of all financial transactions and bank (Vision Credit Union) interactions.

**Primary Objectives**:

- The primary objective of this position is to keep careful control and records of VCDS finances. This includes the responsibility to ensure that expenditures have been properly authorized before payments are made. Further, to assure that income due to VCDS is actually received and all transactions are properly recorded.
- Reconciling VCDS accounts with the monthly bank (Vision Credit Union) statement
- Reconciling all accounts and providing monthly Financial Statements to the VCDS Board
- Assist the Program Director to keep the VCDS to running as smoothly as possible

**Responsibilities**:

- Be a team player that interacts cheerfully with the Program Director, the VCDS board and other employees
- Adheres to bookkeeping policies and procedures.
- Verifies the authenticity of all VCDS financial transactions and enters them into the accounting software program in use at this time
- Processes the monthly payroll for all employees
- Submits T4’s and WCB annual returns
- Alerts the Program Director and/or VCDS Board when any unusual or seemingly unauthorized transactions appear
- Maintains accounts and balances accounts
- Maintains and balances bank and general ledgers
- Maintains historical records and filing of documents as required by law
- Prepares monthly financial reports by collecting, summarizing and distributing to the appropriate people.
- Prepares fiscal year-end financial documents and presents them to the VCDS accountant
- May be requested to perform other related duties by the Program Director and/or VCDS Board from time to time.
- Attend Workshops and Monthly Staff Meetings

**Qualifications and Skills Required**:

- Is able to develop accounting standards and procedures for VDCS
- Is capable to analyze financial information
- Has data entry skills
- Has capable office skills
- Ability to work with mínimal supervision
- Has attention to details and thoroughness
- Ability to organize and plan
- Keeps all VCDS financial information totally confidential
- Is totally conversant in the use of the accounting software program in use at this time. (Sage Accounting Software in 2023)
- Has a friendly and helpful disposition to interact with parents, children, other employees and board members
- Some ECE Training or related experience will be considered an asset.
- Current First Aid Certificate
- Criminal Record Check
- ** Duties may be reviewed and adjustments made based on the needs of the project_
- ** As the VCDS looks at expanding with a Preschool Program, After School Care and/ or a Family Day Home Agency, this Job Description may be added to or changed_
- ** Wage and benefits will commensurate with experience and qualifications_.

**Job Type**: Part-time
Part-time hours: 20 per week

Schedule:

- Monday to Friday

Work Location: One location

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