Receptionist

3 months ago

Winnipeg, Canada Paquin Entertainment Full time

Paquin Entertainment is looking for a self-motivated team player to join our Head Office as a **Receptionist**. The Receptionist performs a mix of administrative, logístical, housekeeping and assistant-type duties, with the purpose of supporting Paquin Entertainment employees and their respective departments for optimal productivity. They must take initiative and deliver an exceptional customer service experience.

Established in 1985, Paquin Entertainment Group is a leading, full-service North American arts and entertainment company with offices operating in Winnipeg, Toronto, Vancouver. Paquin Entertainment Group is home to a diverse portfolio including artist agency and management, film and television, theatrical production, partnership division and touring exhibitions. Since its inception, Paquin Entertainment Group's core vision remains unchanged: to foster a creative culture that seeks and develops the world’s premier artists and productions.

**Key Responsibilities**:
**Clerical Duties and Administrative Support**:

- Maintain Security and telecommunication systems.
- Manage boardroom scheduling and technological operation and set up (i.e, smart TV, laptop connections, conferencing, microphones, etc.).
- Assist our multiple offices in Winnipeg and Toronto with ordering supplies and administrative duties.
- Receive, sort, and distribute daily mail/deliveries.
- Execute local, Canadian, North American and global shipments via multiple platforms and maintain accurate record keeping.
- Pilot company VOIP phone system learning, maintaining and addressing any changes needed or company concerns.
- Troubleshoot and assist with technology issues and seek expert support where needed.
- Maintain & track data for Paquin Entertainment Group such as company directory, IT and subscription inventory, vendor updates as required.
- Collaborate with the Human Resources and Payroll Administrator to set up IT equipment for new hires.
- Proactively assist colleagues at head office and throughout North America with day to day adhoc administrative tasks.
- Assist Executives as needed with scheduling, travel arrangements and adhoc duties.

**Housekeeping Responsibilities**:

- Primary point of contact for company office equipment such as copiers, phones, laptops, monitors, ensuring they are in working order and liaise with vendors on repairs and maintenance as needed.
- Oversee and manage third party vendors for all offices such as water delivery, shredding services, and office maintenance companies.
- Oversee the care and cleanliness of the two Winnipeg Offices by collaborating with our 3rd party cleaning team. Maintaining communication and informing the cleaners of any special requests or cleaning supplies to be ordered.
- Water and maintain all office plants weekly.
- Daily cleaning and maintenance of all office common areas including the front desk, kitchen, copy room, and boardroom to always ensure a professional atmosphere.
- Adhoc special project management as required.

**Education & Experience**:

- Minimum One Year previous experience in Reception or an Administrative role
- Outstanding interpersonal and communication skills (oral and written)
- Strong organizational & communication skills
- Must be detail-oriented with a strong sense for cleanliness
- Should be a tech savvy individual
- Must posses a sound operational acumen
- Knowledge and experience in logistics is an asset
- Ability to multi-task and prioritize daily workloads
- An enthusiastic personality with a positive attitude
- Ability to work collaboratively and independently
- Ability to troubleshoot, adapt, take direction, and produce positive results

Paquin Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business needs.

Please note that only those selected will be contacted.

Pay: $40,000.00-$42,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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