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Administrative Support V
4 weeks ago
Your Opportunity:
The Calgary Department of Medicine (DOM) is looking for an Administrative Support V - Executive Administrative Assistant who is self-motivated, enjoys working with a team, and on a variety of tasks. You will be supporting a group of physicians on their non-clinical tasks such as calendar management, meeting minutes, ROCA schedule entry, preparing documents and materials, communication and organization. In addition, this role supports the DOM’s Quality and Analytics team. Assisting with their various initiatives, including process improvement, developing procedures and guidelines, maintaining and updating documentation, calendar management, meeting coordination and documentation, and project work as assigned. This position also provides timekeeping support for the Department’s main office. As Executive Administrative Assistant, you are able to support the team by anticipating needs, managing conflicting priorities, managing agendas, reports and minutes, and sharing and triaging information to relevant stakeholders. To be successful in this role you will be organized, professional, a team player, and proactive with strong skills in problem solving, prioritization, multi-tasking, critical thinking, informal leadership, and communication. This role requires an on-site presence at Foothills Hospital North Tower a minimum of 2 days per week.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- **Recovery Alberta**:N
- ** Classification**:Administrative Support V
- ** Union**:AUPE GSS
- ** Unit and Program**:Dept of Medicine, Med Affairs
- ** Primary Location**:Foothills Medical Centre
- ** Location Details**:As Per Location
- ** Multi-Site**:Not Applicable
- ** FTE**:1.00
- ** Posting End Date**:14-NOV-2024
- ** Temporary Employee Class**:Temp F/T Benefits
- ** Date Available**:09-DEC-2024
- ** Temporary End Date**:09-DEC-2025
- ** Hours per Shift**:7.75
- ** Length of Shift in weeks**:2
- ** Shifts per cycle**:10
- ** Shift Pattern**:Days
- ** Days Off**:Saturday/Sunday
- ** Minimum Salary**:$28.45
- ** Maximum Salary**:$34.60
- ** Vehicle Requirement**:Not Applicable
**Required Qualifications**:
Completion of post-secondary education (e.g. certificate in office or business administration).
**Additional Required Qualifications**:
High level knowledge of Microsoft Office Suite including Sharepoint and Teams. Strong knowledge and experience with Zoom in a professional setting. Minimum 3 years experience in administrative support in a healthcare setting. Ability to work independently and in a multi-tasking environment.
**Preferred Qualifications**:
Experience working within Alberta Health Services or the University of Calgary in a professional setting.
