Executive Assistant

**Executive Assistant to the CEO & Board of Directors Full Time**

**About the Windsor Elms Village (Falmouth, NS)**: Windsor Elms Village is an Eden Registered Home with a resident
- directed philosophy of care. It builds on a rich history and reflects our commitment to continue to evolve to meet the emerging needs of seniors in Nova Scotia. We will continue to embrace life, provide compassionate support and encourage meaningful relationships with residents, families, staff and the community. We are creating a home environment where residents can continue to grow and experience the fullness of life.

**Creating a Sense of Home**: We are home to 108 residents. At Windsor Elms Village there are three distinct neighbourhoods. Each neighbourhood has four houses of nine residents. With such a diverse group of residents, you will find each house has its own character. At WEV, we strive to create flexibility that mirrors life in the communities and homes our residents have known.

**The Executive Assistant is **a key member of the Windsor Elms Village Leadership Team. Their primary role is to provide an exceptional level of professional, administrative support to the CEO, leadership team and Board of Directors while fostering Windsor Elms Village Mission, Vision, Guiding Principles and the Ten Principles of the Eden AlternativeTM. Reporting to the CEO, the Executive Assistant has proven to maintain high level of confidentiality and discretion; tact and sound decision making skills.

**Summary of Roles & Responsibilities (Full Job Description available upon request)**
- Support verbal/written communications
- Contribute to internal & external event planning / fundraising initiatives / various projects as needed.
- Payroll Timecard entry for Leadership Team
- Maintain policy review / schedule & assist with policy revisions / developments.
- Assist with collection / compilation of materials to support licensing requirements.
- Attend, Participate & take minutes at various meetings.
- Website oversight
- Development / coordination of various reports throughout the year
- Contribute to Strategic Planning process.
- Participate in Joint Occupational Health & Safety committee.
- Advertising support of various initiatives
- Supports Board of Directors to successfully function in all manners.

**Requirements / Qualifications**:

- Undergraduate degree or diploma in Business Administration or equivalent experience
- Excellent written & verbal communication skills
- Professional attitude coupled with strong interpersonal and communication skills and ability to work effectively with staff at all levels, board, residents, families and community.
- High level fluency with all Microsoft Office products
- Superior organizational skills with the ability to multi-task and consistently meet deadlines.
- Ability to follow established policies & procedures with a strong attention to detail
- An upbeat and friendly personality
- A strong interest in customer service
- Ability to work independently as well as part of a team and manage time effectively
- Ability to operate general office equipment

**Salary**:Based on experience

**Hours**:The regular hours of work for this position are intended to be 8:30am to 4:30pm Monday through Friday. Flex time may be approved outside of these hours. Given the scope and responsibility of the role, on -call availability/flexibility may also be a requirement.

**Start Date**:Approximately July 10, 2023
**Applications Close**:May 7, 2023***

**Interested in applying?**
The Best People in the World Work here At Windsor Elms village, we invest in our staff, provide meaningful engagement & opportunities. We are proud of the work we do and how we do it. Windsor Elms offers a competitive compensation package and a work environment where teamwork, individual contributions and diversity are valued. Submit a resumé or queries to:
**Candace Lyon, Director of People Operations