Recruiter/hr Assistant

2 months ago

Ottawa, Canada Larga Baffin Full time

Larga Baffin has an exciting opportunity to join our team as a: Full-Time Recruiter/HR Assistant_
- Larga Baffin is classified as an Essential Service and is taking all mandatory and recommended preventive measures as per Public Health authorities to ensure the health and safety of all staff and residents._
- A special thank you to all front-line workers for your commitment and dedication to serving those in need._

**Position Overview**

Reporting to the Human Resources Manager, the Recruiter/HR Assistant will assist in supporting Larga Baffin’s HR department.

The primary responsibilities of this position will assist with day-to-day HR operations related to recruitment, employee orientation, training and development, health and safety, HRIS administration, administration of employee’s files and record keeping, and other program areas.

**Key Responsibilities**

Recruitment & Onboarding
- Supports recruitment and hiring activities in accordance with the provision of Larga Baffin’s Collective Agreement i.e. job postings, collection and pre-screening of resumes, scheduling and conducting interviews with hiring Managers, administering pre-employment/background tests, reference checks, drafting and extending offer letters etc.
- Assist with recruitment for Housekeeping, Transportation, and Maintenance departments.
- Prepares new hire orientation packages and conducts designated portion of orientation for new employees.
- Assist with preparing name tags for new hires, name signage for department doors, and door keys.
- Post job postings on the boards and staff room job boards.
- Administers legislated training required to new employees in HR Downloads.
- Processes all new hire paperwork.
- Set up new hires in PayClock and prepares new hire PCN’s and upload to Dropbox and send to Payroll.
- Participates in recruiting programs and job fairs.
- Maintains partnerships with various adult/youth Employment Centers, Employment Resource Centers, Colleges and Universities for recruiting initiatives and job programs
- Experience with unions and collective Agreements

HRIS
- Creates and maintains files for all staff (both physical files and e-files) (BambooHR, Ceredian)
- Administers and maintains master employee spreadsheet and/or database
- Maintains internal HR database/systems that track employee lifecycle activities including: applicant tracking, onboarding, status changes, job changes, salary changes, performance management, terminations etc.
- Assists with the preparation of various HR reports and data i.e. headcount, turnover, training completion reports etc.; monitors data accuracy and integrity.

Training & Development
- Tracks and maintains training records and notifies managers of required training (HR DOWNLIOADS)
- Conducts a monthly training audit to ensure employees are compliant with required training; work with department Managers to ensure outstanding training activities are complete.
- Coordinates training and other testing with external vendors and partners.
- Ensures all training documentation and paperwork is accurate, complete and filed.
- Notifies department Managers and the HR Manager when training re-certifications are required.
- Assists in supporting the sourcing of new training programs.
- Assists the HR Manager in the delivery of training session as required.

Administration
- Supports the management team with meeting preparations as required.
- Assist with minute meetings.
- Prepares employee correspondence including employment verification, annual compensation/increases, status change letters etc.
- Send reminders to management about probation appraisal reviews.
- Assists the HR Manager with ongoing and ad-hoc HR programs and initiatives including employee engagement, performance management, policy development and health & safety, surveys
- Assists with the employee exit process i.e. collection of company assets etc.
- Assists the HR Manager and management team with other projects or activities as assigned.

**Minimum Job Requirements**
- College Diploma in business, Human Resources or related field.
- Minimum of two (2) years’ experience in a Recruiter or HR Assistant position.

**Skills & Abilities**
- Working knowledge of HR best practices.
- Working knowledge (or willingness to learn) of Ontario Employment Standards Act.
- Highly effective organizational skills combined with the ability to multi-task and prioritize daily and weekly activities to meet set and changing deadlines.
- Excellent computer skills, including MS Office Suite.
- Exceptional ability to maintain a high level of discretion and confidentiality.
- Strong interpersonal and communication skills, verbal and written.
- Strong client and customer service.
- Demonstrated accuracy and attention to detail.
- Experience with HRIS (BambooHR) and/or software implementation considered an asset.
- Strong knowledge of office procedures and practices
- Ability to demonstrate a high level of discretion with sensitive and con

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