Secretary to The Board of Directors

2 months ago


Hamilton, Canada Achieve Professional Development Group Full time

**Achieve Professional Development Group**

**Executive Secretary**

**Start Date: Immediately**

**Volunteer Position**

**Who we are**

The Achieve Professional Development Association is a local non-profit that aims to educate and connect entrepreneurs, new business owners and industry professionals in Hamilton and surrounding areas. The organization was created to inspire and educate Hamilton’s growing business community.

**What we do**

Achieve’s purpose is to create a community through education and learning. To accomplish this the organization provides webinars, networking events, and conferences to Hamilton’s professional community. Achieve provides opportunities for professionals and business owners to share valued knowledge and grow their networks through teaching and mentorship.

**What are we looking for?**

Achieve Professional Development Group is looking for a secretary to assist the Board of Directors and our executive team. The executive secretary will contribute to the efficiency of business processes by overseeing all assigned administrative duties. Responsibilities will include maintaining the Board’s meeting minutes, meeting schedule, and other administrative tasks.

Executive Secretary duties include:

- Attending all monthly board meetings (12 per year)
- Record keeping and documentation
- Correspondence and communication
- Managing the board’s schedule, sending invites, setting up online links and distributing meeting materials.
- Acting as a point of contact for online inquiries sent to the general mailbox.
- Creating memos, and reports as needed.

Requirements and Skill Qualifications
- Able to navigate online platforms such as Google Drive, zoom, Wix and Square
- Excellent oral and written communication skills
- Proven admin and/or assistant experience
- Strong organizational and planning skills
- Exceptional time management skills
- Multitasking
- Strong knowledge of databases and tracking systems.
- Performing accurate research and analysis

**Job Type**: Casual

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible language requirement:

- French not required

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Hamilton, ON L8P 4Y5

Expected start date: 2024-09-27


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