Administrator

3 weeks ago


Goderich, Canada Comfort of Living Full time

**Administrator**

**Qualifications**:

- Completion of secondary education, but an under-grad in a related field or a combination of administrative experience is an asset
- Previous employment in a health care/hospitality setting an asset.
- Demonstrated understanding of/empathy for the needs of seniors.
- Reception/Administrative skills and experience with office procedures required.
- Knowledge of and previous experience with office equipment.
- Must be able to follow oral and written directions and to do simple arithmetic calculations.
- An understanding of bookkeeping practices and sufficient accounting knowledge an asset
- Patience, tolerance and politeness when responding to residents and visitors to the residence.

**Job Requirements**:

- Police Record Check (as per RHA), including VSC
- Immunization as per home’s policy, if applicable
- TB Testing

**Responsibilities**:

- Maintain accounting records for all invoices, deposits, rent and service fee collections, etc., as set out in the administrative policy and procedure.
- Perform payroll duties necessary for the calculation of accurate wages and salaries of all staff.
- Maintain confidentiality of all financial, personnel and resident data.
- Provide full administrative support for supervisory staff for the residence.
- Provide initial face-to-face and telephone contact with visitors. Provide direction to visitors and callers and/or notify appropriate people as required.
- Provide personal and telephone contact with residents. Attend to the needs of the residents and/or notify appropriate people as required.

**Job Description - Administrative**:

- Keep accurate records of accounts payable or receivable for head office.
- Prepare all resident billings. Handle payments and all queries concerning billings from residents and/or their families.
- Prepare bank deposits. Handle and balance petty cash for the residence.
- Type correspondence including confidential material.
- Complete routine forms as required or directed. Maintain current knowledge of information required by various government or other agencies regarding residents.
- Order office supplies from designated suppliers.
- Maintain internal records and prepare internal reports for residence as required.
- As directed, carry out administrative functions such as staff scheduling, placement of residents, placing advertisements, etc.

**Job Description - Payroll**:

- Calculate and prepare payroll including deductions and taxes, against tight deadlines. Identify pay anomalies from familiarity with residence's practice and obtain resolution from appropriate authorities.
- Maintain knowledge of various pay rates, conditions of collective agreement(s), overtime and sick pay arrangements, holiday pay, etc.
- Process and forward payments withheld for taxes, union dues, employee benefits, etc.
- Administer benefits.
- Answer routine questions and explain deductions or provide other information to employees or employees' supervisors.

**Job Description - Front Desk Reception**:

- Greet visitors; determine purpose of visit and direct visitors to proper location as appropriate.
- Inform staff of visitor’s arrival.
- Answer telephone. Place outgoing calls as requested.
- Maintain records as required (e.g., telephone logs). Perform incidental clerical work as time permits.
- Handle payments from residents or family members, only as directed by the supervisory staff.
- Sort incoming daily mail for distribution to residents and all departments.
- Prepare and dispatch outgoing mail daily.
- Observe the comings and goings of residents from the residence.

**Job Description: Risk Management and General Safety**
- Partners with community team to ensure community is in compliance with Occupational Health and Safety requirements and promotion of Risk Management programs and/or policies; adherence to safety rules and regulations.
- Practices safety procedures at all times including Personal Protective Equipment (PPE), fire safety procedures including extinguishers (as applicable), SDSs (Safety Data Sheets) and Lockout Tagout procedures.
- Reports all accidents/incidents immediately.
- Reports all unsafe and hazardous conditions/equipment immediately.
- Complies with all infection control techniques, placement of biohazard containers and removal techniques, procedures and policies.
- Participates in Fire Safety and Mock Disaster procedures.

**Job Description: General**
- Perform all other job duties as assigned
- Refer and adhere to all policies and procedures as they are in effect.

**Job Types**: Part-time, Full-time

**Salary**: From $18.00 per hour

Ability to commute/relocate:

- Goderich, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



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