Building Systems Officer

6 months ago

Ottawa, Canada Ottawa Community Housing Full time

**Who we are**:
Ottawa Community Housing Corporation (OCHC) is the largest community housing provider in Ottawa and the second largest in Ontario. We are a non-profit organization providing social and affordable housing to more than 32,000 tenants within various communities. We aim to be a leader at providing safe and affordable homes to tenants in our communities in the City of Ottawa.

OCHC has been recognized as one of the National Capital Region’s Top Employers for six years in a row due to its innovative and proactive programs on diversity, equity, and inclusion, employee health and wellness and corporate culture.

OCHC is committed to creating equal opportunities for all employees and celebrates the diversity of its workplace as it mirrors the diverse communities within our beautiful city. By working together, we foster the growth of our team as well as the communities we serve.

**WE ARE PROUD BECAUSE EVERY DAY WE MAKE A DIFFERENCE**

***

**What we offer**:
Being an employee of OCHC you will have the chance to make a positive impact where it matters and help your community in more than one way On top of that, you will have access to a comprehensive and competitive compensation & benefits package, flexible work options, professional development, health & wellness programs and more

**What we **seek**:
OCHC is seeking a Building Systems Officer to coordinate preventative maintenance programs on assigned building systems. Under the guidance of the Manager, Asset Management, Operations, the Building System Officer will complete inspections, evaluations, estimates, reports, and provides technical advice.

**Building Systems Coordinator with OCHC**:
Providing quality and affordable housing solutions is a main objective of our organization. As the Building Systems Officer you will be a vital part of our organization in ensuring that our tenants are being taken care of in our communities. You will help them to improve their quality of life and provide a safe and comfortable place for them to call home.

**As a **Building Systems Officer**, some of the things you will do include**:

- Oversees, coordinates and inspects the work of contractors under the provisions of assigned contracts, issues work orders, identifies and recommends solutions to resolve concerns
- Oversees planned, emergency and adhoc capital repairs and/or upgrades from planning to completion, including discussing stakeholder expectations, design review, risk assessment, developing scope of work and controlling project quality, cost and schedule.
- Participates in the review and/or creation of maintenance and service contracts, contract change orders as well as bids evaluation.
- Participates in the development of the annual operating and capital budgets for building systems
- Prepares contemplated change orders, letters of default as well as letter of unsatisfactory performance for consideration by Manager, Asset Management Operations
- Issues work orders and coordinates emergency repairs or replacements under purchasing policy guidelines
- Requests cost estimates and quotes for services, materials or equipment
- Completes field inspections and checklists and ensures that deficiencies are identified, reported and followed-up as required.
- Coordinate contract performance meeting as and when required with maintenance and services contractors. Review and evaluate KPIs and report back to all stakeholders.
- Collects and reports building systems maintenance and repairs data for dashboard.
- Maintains an inventory of asset components and other relevant data, and prepares recommendations for selection of materials and components
- Maintains OCH standards and updates maintenance operation manuals and the technical records database
- Reviews invoices and confirms satisfactory completion of contract and completes post contractor evaluations and warranties
- Provides technical advice, responds appropriately to stakeholder inquiries and complaints and works in collaboration with all staff in a team approach to client service delivery
- Liaises with internal and external stakeholders and agencies to recommend best practices
- Participates in the development of the annual, 5 year, and 30 year capital works plan by supporting life cycle analysis, condition assessments and associated estimates
- Seeks to maximize building system efficiencies through the development of maintenance practices, service strategies and contracts
- Participates in the development and maintenance of an energy and sustainability program
- Prepares scopes of work, and tender documents for Capital and Operational projects
- Develops Requests for Quotations/Requests for Proposals including Terms of Reference and participates in the selection process
- Works in accordance with Occupational Health and Safety Legislation and OCH policies and procedures
- Identifies new code and by-law requirements related to buildings and their systems
- Uses appropriate tools and fleet vehicle to c

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