International Admissions Officer

6 months ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

**Duties & Responsibilities**

**DUTIES** **AND**

**RESPONSIBILITIES**:

- Reviews international documents for high school entrance or post-secondary equivalents and assesses based on past practices, research and training; updates the assessment database (to be created) as required.
- Assesses and makes selection decisions and determines when files have reached the decision stage regarding acceptance; and, when required, forwards applicant information to program areas where selection is done by program area.
- Informs students of transferability of courses into BCIT programs; determines and enters transfer credits for accepted advanced placement and readmits applicants.
- Refers international students to CIC for information on study visas, work permits and other pertinent information.
- Ensures that accepted applicants have fulfilled financial obligations to the institute by required deadlines; follows up with applicants as necessary.
- Maintains communications with the Registration department to confirm accuracy of student information, registers students into courses and programs, receives payments, and resolves fee issues.
- Uses and updates the institute’s student information system consistent with the rules and regulations set out by the Registrar’s Office; keeps up-to date with new practices; attends admissions meetings and liaises with Admissions as required.
- Maintains international student information database and communicates with prospects as necessary
- Maintains up-to-date knowledge in the field of international education, cultural diversity and immigration regulations through online research and workshop attendance. Collaborates with the international team, and provides feedback to internal staff, faculty and administrators regarding international student or client needs.
- Promotes BCIT programs and opportunities to recruit international students and provides input to the development of marketing materials.
- Participates in student orientation sessions, BCIT events, and education fairs and staff events/meetings. Ensures that all leads from prospective student inquiries obtained from events are handled in a timely manner.
- Registers full-time and modified program students into courses associated with their program when required. Refers applicant and department/program area appeals/waiver requests to the Supervisor for recommendation to the Registrar.
- Maintains electronic and hard copy applicant files by ensuring that all pertinent documentation, information and correspondence is received, and that it is updated and processed on a continual basis.
- Processes applicant start date deferral requests, program cancellations, and adjusts waitlists as changes occur.
- Corresponds with students who have failed and have had their program status affected with respect to continuing their studies.
- Monitors enrolment activity to ensure that programs are filled to capacity by required deadlines
- Prepares a variety of reports related to student demographics, contact information, part-time registration and other statistical data; compiles general student information for reporting purposes.
- Represents International Admissions at a variety of meetings; participates in working groups and project teams to improve services to international students.
- Maintains currency with CIC practices and attends CIC information sessions
- Completes a variety of assigned projects delegated by management or from working group assignments.
- Provides coverage for other support staff in the department during peak times and vacation/illness coverage.
- Participates with International Student Centre’s day to day activities during peak times and vacation/illness coverage
- Participates in Records Custodian training and remains current with record keeping practices, policies, and procedures (both BCIT and FOIPOP).
- Undertakes related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS**:
**Definition**:The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.
- **Education**:

- Grade 12 plus completion of one year of post-secondary education including courses in business administration, management, computer systems, or completion of a relevant, one-year certificate program from a community college.

**Experience**:

- Two years general experience plus two years’ practical, current experience in a post-secondary admissions environment.

**Software/Computer Application(s) and Expertise**:

- Knowledge and demonstrated experience with an on-line student records system, such as Banner
- Microsoft Office, including Word and Excel, at the intermediate level

**Communication/Interpersonal Skills**:

- Excellent or

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