Building Operations Assistant

3 months ago

Montréal QC, Canada National Research Council Canada Full time

Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.
- The _Employment Equity Act_, which is under review, uses the terminology Aboriginal peoples and visible minorities.

**City**: Montréal

**Organizational Unit**: Real Property Planning and Management

**Classification**: AD-3

**Tenure**: Term

**Duration**:1 Year

**Language Requirements**: Bilingual Imperative BBB/BBB

**Work Arrangements**: Due to the nature of the work and operational requirements, this position will require full-time physical presence at the at the NRC work location identified.

**Note**: This is a repost and if you have previously applied you do not need to re-apply.

**Discover the possible**:
Anything is possible at the National Research Council (NRC). As Canada’s leading research and technology organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

**The Role**:
Great Minds. One Goal. Canada's Success.

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

We are looking for one Building Operations Assistant to support our Real Property Planning and Management Branch (RPPM) in Montreal. The Building Operations Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Building Operations Assistant plays an important role within a team working towards supporting the researchers, engineers, and technicians in fulfilling their project goals and obligations.

This role is focused on results, but also understand that assisting the client in achieving their larger goals is a success. The incumbent will be expected to coordinate and handle all shipping and receiving needs of the client and property as well do security screening of all staff and contractors, invoicing, surplus of retired equipment, quotes, operation of pallet jack to move material around, and coordination of day-to-day activities. In addition to these tasks, you will be expected to help support the Operations team at times with: escorting contractors, assisting with small physical maintenance tasks, performing monthly inspections, set ups and teardowns for the client, preparing office space and monitoring accessibility for new hires, etc. You will be handling many priorities as we have a very busy and diverse work site. The Building Operations Assistant typically works a 37.5-hours work week with only the occasional need for overtime - but no shift work, and no regularly scheduled weekends.

**Screening Criteria**:
**Education**:
Successful completion of secondary school according to provincial standards.

For information on certificates and diplomas issued abroad, please see Degree equivalency

**Experience**:

- Significant experience with MS Office suite products such as Word, Excel, and Outlook.
- Significant in administrative duties such as preparing and maintaining filing systems, documenting office procedures and drafting internal and external correspondence.
- Significant experience working in a shipping/receiving role.
- Significant experience providing client support services.
- Significant - 2 to 6 years

ASSETS:

- Experience with the Transportation of Dangerous Goods.
- Experience with SAP procurement or material management.

**Condition of Employment**:
Reliability Status

**Language Requirements**:
Bilingual Imperative BBB/BBB

Information on language requirements and self-assessment tests

**Assessment Criteria**:
**Technical Competencies**:

- Solid knowledge of logistics in a shipping/receiving environment such as tracking inventory levels, keeping accurate records.
- Solid ability to perform tasks with accuracy and attention to details.
- Solid ability to provide information, explain processes and respond to queries.
- Solid knowledge of office administration procedures such as preparing and maintaining files; arranging meetings and data entry.

**Behavioural Competencies**:

- Management services - Client focus (Level 2)
- Management services - Communication (Level 1)
- Management services - Initiative (Level 2)
- M

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