Administrator, Onboarding

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibility by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**ABOUT US**

As part of an alliance agreement, Aecon Nuclear has been awarded a contract with Ontario Power Generation to support the construction of Canada’s first Small Modular Reactor on the SMR-X Project. Beginning in 2023 Aecon will support the validation phase, design, procurement, early site preparation and site mobilization scope for the Construction of the Unit 1 Small Modular Reactor at the Darlington site.

**PURPOSE OF THE POSITION**

The Onboarding Training Administrator is responsible for supporting the security clearance process for all employees assigned to the SMR-X Project as well as, day to day preparation and handling of training material and records.

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**
- Initiate OPG Clearance Applications with SMR-X employees, subcontractors and potential new hires.
- Track and confirm completion of Clearance Renewals, ensuring employees maintain active clearance status.
- Daily preparation of training packages and attendance records for Trainers
- Work with the Trainers to plan training schedules and set up courses.
- Manage resources including facilities, equipment and instructor availability.
- Set up training events in LMS.
- Responsible for receiving completed training records, recording learning credits in LMS.
- Handle the collection of completed training records and ensure proper scanning and storage per procedures.
- Maintain an accurate list of training folders on the Shared Drive; ensure all training documentation is the most current revision; and is uploaded and stored electronically.
- Ensure training material, documents and completion records are stored securely and are retrievable from the shared project folder.
- Use of project learning management system to validate qualification status and provide supporting reports.
- Work with Training Manager, Training Coordinators and Trainers to understand training demand.
- Additional duties as assigned.

**KNOWLEDGE AND SKILLS**
- Work experience or post secondary learning in Business Administration, Human Resources, Business Management or related program.
- Advanced skills in Microsoft office; including excel an asset.
- Excellent verbal and written communication skills.
- Demonstrated strong organizational and time management skills.
- Must be detail oriented with the ability to multi-task on a regular basis.
- Must have a strong customer service orientation.
- Ability to prioritize and coordinate with associated department.
- Must have computer skills to perform duties including software experience with Microsoft Word, Excel and Outlook.
- Must be able to communicate clearly and concisely to all levels of the organization.

**OTHER QUALIFICATIONS**
- Employment is contingent on obtaining an approved OPG Security Clearance as facilitated by the employer.