Facilities Coordinator

3 weeks ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Health and Wellness

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:07-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our partners, including Nova Scotia Health and the IWK Health Centre, we’re committed to continually improving our health care system. With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery. To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.

The people who benefit from government programs and services come from all walks of life. It is important that the Department of Health and Wellness reflects the people that we serve - so we can deliver better, more accessible, and inclusive public services. We work hard to create an environment where different perspectives and experiences are valued. We are committed to helping diverse talent thrive.

**About Our Opportunity**:
Reporting to the Manager of Facilities and Business Services, the Facilities Coordinator is responsible for providing smooth and efficient day-to-day general upkeep of the facility. This position is responsible for coordinating the day-to-day activities with respect to telecommunications, assisting staff with ordering of new office furniture and equipment to meet departmental requirements, coordinating staff moves and office space assignment, systems furniture re-configuration and systems furniture requirements, as well as documenting photocopier and leased equipment requirements so that such equipment can be procured in a timely manner to meet operational requirements. In addition, must provide office services support to departmental employees in rectifying problems with respect to telecommunications, equipment, secure access to the premises, as well as general office security and risk management, which includes ensuring that controlled access to the premises is maintained. This position is also responsible for maintaining overall tidiness of all areas of the facility, ensuring appropriate disposal of surplus and garbage, ensuring inventory of printing/copying supplies is appropriately maintained and distributed. Cross training with OHS Coordinator for backup purposes is a requirement.

**Primary Accountabilities**:

- Responsible for assisting as required with all issues in the building related to the building itself, technology, equipment, supplies, furniture, cubicle systems to ensure issues are resolved as quickly and efficiently as possible. Ensures surplus and garbage are removed appropriately.
- Monitors equipment lease expiry and proactively coordinates replacements in a fiscally responsible manner.
- Responsible for ordering telephone lines and equipment, assisting as required with procurement of cell phones and equipment, accessories, fax machines along with removal of same as appropriate. Responsible to ensure appropriate billing is established and maintained.
- Proactively ensures adequate inventories of all print/copy supplies/equipment are stored and distributed in the building. Execute trouble shooting for all machine issues before initiating and completing all service calls.
- Confirms and appropriately coordinates ordering and delivery of all office furniture and equipment for the department, reconciles invoices for payment. Also responsible for monitoring equipment lease expiry and proactively coordinating replacements in a fiscally responsible manner.
- Works closely with Manager of Facilities and Business Services in coordinating all staff moves in the building.
- Oversight of card access in consultation with landlord and DHW security staff.
- Must be cross trained with OHS Coordinator for backup.

**Qualifications and Experience**:
As a Facilities Coordinator you possess:
A high school graduation certificate plus minimum five years’ experience working in a similar role.

An equivalent combination of education and experience may be considered.

Additional skills and experience may include:

- A proven ability to review, analyze and use a range of resources to identify, clarify and resolve issues.
- Positive, professional, ‘can do’ attitude.
- Ability to lift and move items up to 75 lbs.
- Must be able/willing to prioritize tasks appropriately.
- Professional communication skills.

You share our values of Respect, Integrity, Diversity, Accountability & The Public Good, have a passion for service excellence and actively promote and encourage the importance of people, teams, diversity, and culture.

We will assess the above quali

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