Compliance & Digitization Clerk

1 month ago

Richmond Hill, Canada City of Richmond Hill Full time

Posting Id- 2760- Department- Planning and Building Services Department- Division- Building Division- Section- Plans Review and Compliance- Job Grade- Contract SEA Grade 02- Rate of Pay- $26.58 - $31.26 Hourly- Job Type- Temporary Full Time
- Contract
- Contract Length/End Date- 6 months- Replacement/New Position- Replacement- Posting Type- Internal and External- Posting Date- 10/08/2024- Application Deadline- 10/21/2024**Position Summary**:
The Compliance & Digitization Clerk performs administrative duties for the Plans Examination section, and provides reception/administrative support for the division as needed.

**Key Duties and Responsibilities**:

- Review confidential legal letters, and verify legal description (i.e. lot number, plan number, address) in database
- Record property details and fees collected, and prepare legal compliance letters to be forwarded to designated Zoning Examiner for property search and sign off
- Assist with the organization and digitization of drawings, documents and records including, but not limited to, historical, issued and signed off permit documentations
- Assist with digital filing of documents and records related to electronic building permit program
- Maintain physical and digital filing system
- Monitor and order supplies as necessary
- Provide support to division reception counter
- Produce daily schedule for Building Division for meetings, counter duties, phone duties, inspections, etc.
- Maintain vacation and absence schedule

**Required Skills/Knowledge**:

- Proficient in Microsoft Office Suite
- Knowledge of Energov, Development Tracker or Atrium is an asset
- Knowledge of archival practices and scanning software/procedures is an asset
- Customer service skills and experience
- Ability to work as part of a team
- Demonstrates good judgment and makes sound decisions
- Shows commitment to personal growth, development, and leadership opportunities
- Shares new ideas and challenges the status quo
- Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust
- Takes initiative to participate in a culture of learning, mentoring, and sharing
- Contributes to building and being a part of a positive culture

**Leadership Competencies**:

- Demonstrates personal leadership
- Builds people and culture
- Cultivates open communication
- Shapes the future
- Navigates and leads through complexity and change

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

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