Financial Coordinator

3 weeks ago

Duncan, Canada Cowichan Intercultural Society Full time

**Job Summary**
The Cowichan Intercultural Society is a Canadian registered charitable organization that has been operating in the Cowichan Valley Region since 1981. The Cowichan Intercultural Society provides services and support to newcomers to Canada settling in the Cowichan Valley, and activities to create a more welcoming and inclusive community.

**Requirements**:

- Canadian training in bookkeeping.
- 3+ yr of previous work experience in a similar role.
- Strong knowledge of Excel and Sage Accounting.
- Demonstrated experience working with a nonprofit organization.
- Solution focused individual who can demonstrate the ability to create effective systems that support enhanced services within the agency and finance department.
- Highly computer literate
- Cultural competency and sensitivity; experience working with people from a variety of cultural backgrounds or marginalized populations. Practice effective interpersonal and inter-cultural communication techniques.
- Superior communication skills; demonstrate strong written and verbal communication skills; excellent spoken and written English skills.
- Possess superior organizational and planning skills with a high level of attention to detail and accuracy.
- Time-management skills and the ability to establish reasonable and attainable deadlines for resolution. Ability to follow through and complete overlapping projects.
- Highly motivated with a positive attitude.
- Updated criminal record check, including vulnerable populations check.

**ACCOUNTABILITIES AND RESPONSIBILITIES**
- Administer and maintain general ledgers, internal accounts, accounts payable and accounts receivable, payroll, statutory remittances, insurance, budget monitoring, and other financial systems and processes as required (including project and grant records in Sage Accounting software) in collaboration with Financial Assistant
- Conduct all payroll duties if needed in absence of external consultant or financial assistant and generally oversee payroll, including updating payroll forms and timesheets
- Run the Finance department, including but not limited to creating forecasts/projections and funder claims, tracking expenditures and slippage, completing or reviewing grant reporting, the processing of accounts payable and receivable, filing of documents, RRSP calculations, and expense claims, and ensuring non-profit accounting best practices.
- Monitor all cash disbursements, expenditures and receipts of the Society,
- ensuring timely, effective and accurate record keeping in Sage Accounting
- Ensure appropriate policies, procedures, and processes with respect to financial transactions (including but not limited to cheque requisitions and related authorization, budgetary expenditures, pay and benefits) are followed.
- Oversee the Society’s banking system statements, performing reconciliations and making monthly reports to the board and ED.
- Ensure the Society is maintaining timely, accurate, and appropriate financial reporting, projections and remittances, including invoices, cash reports, and all other relevant financial information and records including grant reporting.
- Ensure timely and accurate adherence to all statutory, regulatory, and policy regimes with respect to financial and related matters (i.e. calculating and paying tax remittance).
- Monitor budgets and spending for resources, supplies and support services in allocated programs, including monitoring potential slippage.
- Prepare projections for annual budget, including wages and program forecast
- Provide oversight to the Financial Assistant.
- Prepare documents for year end financial report.
- Issue charitable tax receipts.
- T3010 form preparation and submission in collaboration with auditor at year end and GST rebate.
- Stay updated on changing policies (vacation on vacation/IRCC vacation policy, etc.).
- Maintain organized filing system.
- Practice strict confidentiality.
- Accurately analyze, summarize, interpret and present financial information including projections and cost-saving measure.

Pay: $35.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Organizational skills: 1 year (preferred)
- Time management: 1 year (preferred)

Work Location: In person

Application deadline: 2024-11-22

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