Accounting Clerk/bookkeeper

3 weeks ago

Mississauga, Canada Malton Neighborhood Services Full time

**Position**: Accounting Clerk/Bookkeeper

**Role Type**: Part Time non-union

**Reports to**: Director of Finance

**Start Date**: ASAP

**Hours**: 25 hours/week

**Rate**: $21.98 to $23.63 per hour

**Location**: Mississauga L4T 1Y2

**Deadline to apply**:  April 12, 2024

**About MNS**:
**Duties**:

- Establish, maintain, and balance agency account payable, account receivable and other accounts.
- Prepare supporting information for the annual audit.
- Properly code charges, record transactions, post journal entries and reconcile accounts.
- Maintain general ledgers and assist the Director of Finance in preparing financial statements.
- Calculate and prepare cheques for utilities, taxes, and other payments.
- Interpret contracts provisions in order to identify allowable/non-allowable expenditures.
- Prepare bookkeeping and financial reports or statements on a regular basis.
- Manage daily banking including arranging wire transfers and deposits, maintenance, and reconciliation.
- Perform bookkeeping duties, such as invoicing, maintaining client payments, calling past due accounts.
- Manually calculate/crosscheck the descriptive information to ensure that it balances to the payroll numbers shown for that month for each staff member of each project.
- Prepare variance report as required.
- Prepare cash flow and update actual expenses on a monthly basis for each project.
- Investigate queries from funders and prepare responses as required for each Project.
- Compile and maintain all department incoming and outgoing mails.
- Prepare courier packages as necessary for monthly IRCC claims and other requests for courier service.
- Receive Packing Slips and verify against invoices.
- Maintain office supplies and equipment.
- Coordinate with insurance provider regarding Certificates as needed by funders and/or others.
- Enter expenses into Sage 50 Accounting Software according to project (multi-departmental).
- Prepare and distribute vendor cheques as required (including copies for payables file).
- Other tasks as assigned by the Director of Finance.

**Qualifications**:

- Must have post secondary education in accounting or finance equivalent to 2nd level CPA, CGA. Bachelor’s degree will be an asset.
- In progress study towards accounting designation (CPA, CGA) will be an asset.
- Minimum two (2) years experience in an accounting and or bookkeeping role.
- Minimum one (1) year experience in a non-profit setting. Experience working in a unionized environment will be an asset.
- Minimum one (1) year experience in using accounting software such as Sage 50, QuickBooks.
- Excellent planning and organizational skills with particular emphasis on attention to detail and ability to meet deadlines.
- Advanced knowledge of Microsoft Office, particularly Excel (advanced formulas, VLOOKUP, pivot tables etc.)
- Excellent interpersonal skills with internal and external stakeholders, third parties, and staff at all levels.
- Demonstrated ability to accept and perform additional duties as needed to meet the mission of the organization.
- Must provide a Criminal Record Police Check upon successful hire.

**Job Types**: Part-time, Permanent

**Salary**: $21.98-$23.63 per hour

Expected hours: 25 per week

**Education**:

- Secondary School (preferred)

**Experience**:

- QuickBooks: 1 year (preferred)
- Bookkeeping: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2024-04-15
Expected start date: 2024-05-01

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