Accounting Clerk, Clinical Trials

3 weeks ago

Vancouver, Canada PHSA Full time

**Job Summary**:
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.Under general supervision of the Accountant, the Accounting Clerk, Clinical Trials performs Accounts Receivable, Accounts Payable, and general accounting duties. These include assisting the Accountant in: the preparation of journal entries for review, reconciling accounts receivable with the general ledger and preparing statistical reports such as patient accrual reports. This role also performs data entry of items such as journal vouchers to on-line or batch system, investigates account inquiries involving A/R calculation and A/P payments and analyzes problems identified and initiates appropriate corrective action where required.

**Duties/Accountabilities**:
1. Assists the Accountant, Clinical Trials in monitoring the Clinical Trial Unit budgets by maintaining Accounts Receivable balances used for forecasting revenue inflows and budgeting for outflows of cash. Maintains general ledger in relation to accounts receivable and prepares supporting spreadsheets regarding Accounts Payable payments.

2. Performs the Accounts Receivable function for the Clinical Trials Unit by invoicing, receiving and accounting of funds on an accrual basis from sponsoring agencies and maintaining accounts using database software.

3. Performs the Accounts Payable function for the Clinical Trials Unit by performing duties such as:
a. Matching invoices to purchase orders and related documents.
b. Ensuring approval for all invoices and expense claims as established by signing authority guidelines and circulating to the appropriate signing authority as required.
c. Forwarding approved and coded invoices to Accounts Payable for payment on a timely basis.

**4. Performs a variety of general accounting duties including**:
a. Investigating account inquiries related to A/R invoicing and A/P payments and fund transfers and resolving related issues by identifying and analyzing problems and initiating appropriate corrective action where required.
b. Extracting and compiling information from a variety of computer generated reports and keying information into working software.
c. Preparing routine journal entries including cheques for deposit.
d. Performs A/R and A/P reconciliation of individual studies during year-end invoicing and close-out of studies by matching information such as invoice payments received against refunds and invoices issued.

5. Provides input to the Accountant, Clinical trials on existing departmental processes as requested.

6. Maintains timekeeping records and forwards to Manager for approval.

7. Performs other related duties as assigned.

**Qualifications**:
Education, Training and Experience
- Grade 12, successful completion of a recognized accounting course and three year’s recent related experience or an equivalent combination of education, training and experience.

Skills and Abilities
- Ability to keyboard 45 w.p.m.
- Ability to communicate effectively, both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment and software.

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