Accounting Administrator

1 month ago

Dartmouth, Canada Acuren Inspection, Inc. Full time

Position Summary:
**Acuren is currently recruiting for a Accounting Administrator - Time and Billing for a position in the Dartmouth, NS office.** If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you. Position Summary: The position is responsible for entering and reviewing daily timesheets into systems for payroll and invoicing

**Responsibilities**:
Payroll
- Receive daily time sheets submitted by site, technicians or supervisors
- Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
- Perform weekly first payroll check for all time sheets
- Export system data for the last current pay period for all sites
- Review the Weekly Time sheet tab for each employee against physical DTRs
- Check dates, billable hours, non-billable hours, shift, expenses, job numbers
- Save payroll review to appropriate housing folder for audit control

Invoicing
- Entry of all costs into client systems as required
- Track client PO spend for ongoing projects
- Provide costing/ PO spend to client as required
- Follow up on unsigned DTRs, PO increases
- Submit invoice packages to Operations/Lead Finance Administrator for review
- Post all invoice batches in MAS by end of day
- Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
- Report unbilled revenue for month end

Other Administrative Tasks:

- Open Jobs in system
- Code 3rd party invoices, submit to Accounts Payable for entry
- Request system rate updates
- Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
- Understand all contractual billing requirements per client
- Other administrative duties as needed

**Qualifications**
- Strong proficiency in MS Word/Excel with general knowledge of Accounting systems
- Previous experience in accurate processing within a high-volume environment
- Ability to professionally and effectively build relationships
- Demonstrate excellent oral and written communication skills
- Experience working in an industrial environment would be considered an asset

**We Are an Equal Opportunity Employer**

Consideration for employment is based upon capabilities and qualifications without discrimination on the basis of race, color, gender, age, religion, national origin, disability, veteran status or any other protected characteristic as established by law. Applicants must be legally entitled to work in Canada.

The strength of Acuren lies in its’ outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Acuren offers tremendous opportunities to those who wish to succeed.

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