Partner Administrative Assistant

3 weeks ago

Regina, Canada KPMG-Canada Full time

**Overview**

You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do.

When you join KPMG you'll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there's no limit to the impact you can make. Let's do this.

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG Regina is looking for a Partner Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

**What you will do
- Professionally interacts with clients or function leaders team as directed.
- Ensures all client communications are responded to in a timely fashion.
- Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
- Document preparation - Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
- Acts as a liaison between partners and Delivery Centre on Risk Management requirements as applicable.
- Contact Management - Manages Partner's contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current.
- Calendar Management - Pro-actively looking ahead and manage Partner calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.
- Communication - Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken.
- Reporting - Manages regular and ad hoc reports as requested.
- Travel Management - Handles travel arrangements and reservations as required.
- Expense reporting - Completes, reconciles, and ensures timely submission of expense reports for the Partner through concur.
- Scheduling - assist with schedule requests, maintain the Retain data base and coordinate time off requests.
- Meeting Management & Support - Coordinates and manages the scheduling of client meetings, leadership meetings, and events.
- Compile, transcribe, and distribute minutes of meetings when required and follows up on action items. Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items.
- Follows-up on action items following the meeting.
Collaborate with other Administrative Assistants and peers to address issues, optimize processes, share knowledge and working as one team.
- Provides backup, project support to Office Leads as needed.

**What you bring to the role
- Maximizes the value of Partner time by proactively identifying and taking accountability for all administrative matters.
- Understands business needs, manages service delivery, mitigates issues, and brings solutions.
- Understands KPMG business processes and proprietary systems in order to execute, or effectively delegate work.
- Operates with a large degree of autonomy and independently completes high quality work to meet established goals.
- Excellent organizational, written and verbal communication skills.
- Strong word processing skills and knowledge of MS Word, Excel, PowerPoint, Outlook and Acrobat etc.
- Excellent customer service, and interpersonal skills.
- Ability to maintain a positive attitude and function well under stress, while prioritizing tasks and workload.
- Resilient to work pressures and able to adapt to tight deadlines while multitasking and producing high quality work.
- Service and detail oriented, takes pride in completing tasks efficiently and effectively.
- Post-secondary education in Administration or Business an asset.

**Keys to your success**:
KPMG individuals
**Deliver Impact | Seek Growth | Inspire Trust **and understand that a diverse workforce enables us to deepen relationships and strengthen our business.

**Providing you with the support you need to be at your best
For more information about KPMG in Canada's Benefits and well-being, click here.

Learn more about where a career at KPMG can take you.

**Our Values, The KPMG Way**

**Integrity **, we do what is right |
**Excellence **, we never stop learning and improving |
**Courage **, we think and act boldly |
**Together **, we respect each other and draw strength from our differences |
**For Better **, we do what matters

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