Councillor's Assistant

2 weeks ago

Ottawa, Canada City of Ottawa Full time

Requisition ID: 6944
Department: Ottawa
Service: City Council
Branch: Elected Representatives
Employment Type: 1 Temporary Full Time Position (Until November 14, 2026)
Work Hours: 35 hours per week
Affiliation: Non Union/Non MPE
Salary Information: Commensurate with experience; competitive salary and excellent benefits package
Location: 110 Laurier Avenue West and 200 Glen Park Drive
City: Ottawa, ON
Job Category: Administrative and Support Services
**Application Close: 23/02/2023**

**JOB SUMMARY**:
The Councillor's Assistant is accountable for managing and delivering a wide range of strategic, political, constituency, and operational services and processes in support of the Councillor which may include: strategic management of issues, policy analysis and development, internal and external political relations, project management, media relations, organizing community events/public meetings, collaborating with community agencies on policy issues and events, managing the resources of the Councillor’s Office and serving as a spokesperson/representative for the Councillor in dealings with residents.

**DESCRIPTION OF RESPONSIBILITIES**:

- May provide general administrative support services to the Councillor.
- May prepare Council and Committee agendas for the Councillor in his or her role as Council member or Committee member or chair.
- May provide general administrative support services to the Councillor, while ensuring compliance with all protocols and procedures required of an elected official, maintaining, and preparing financial records, managing budgets as well as reviewing financial transactions against the Council Expense Policy.
- May partner with community stakeholders to address issues in the community, organize community events, and assist with various community initiatives.
- May require supporting the Councillor at community events in the evenings and on weekends.
- May be responsible for coordinating and attending events throughout the community to engage with constituents and promote City services and programs.

**EDUCATION AND EXPERIENCE**:

- Post-Secondary School Diploma / University Degree
- Experience providing support to an elected official is desirable.
- Experience in a political environment is an asset.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

**KNOWLEDGE**:

- Effective communication vehicles such as newsletters, newspapers, and social media
- Budget planning and control
- Knowledge of Microsoft Office
- Event planning and organization
- General familiarity with mandate, structure, and protocol of Council and its committees is an asset
- Knowledge of City administrative structure is an asset
- Knowledge of City services and policies is an asset
- Policy initiatives and issues in committees chaired by the Councillor or on which the Councillor is a member is an asset
- The demographics of the Councillor’s ward and current initiatives and issues within the ward is an asset

**COMPETENCIES, SKILLS AND ABILITIES**:

- Respond effectively and accurately to media questions and information requests
- Convey policy positions on complex and controversial issues
- Excellent interpersonal and communication skills
- Communicate effectively with a wide range of people via verbal presentations, written information, promotional material and reports, orally and in writing, often under circumstances where the other party may be in a highly emotional state
- Demonstrated initiative, requiring general direction only
- Ability to handle difficult situations
- Attention to detail
- Ability to effectively work independently and within a team

**WHAT YOU NEED TO KNOW**
- Language Requirement: English oral, reading, and writing required. French oral, reading, and writing would be a strong asset.
- Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

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