Medical Secretary

3 weeks ago

Vancouver, Canada PHSA Full time

**Medical Secretary**

Site Lab Admin

Vancouver, BC

Are you efficient and organized, with a keen eye for detail? Help our department run effectively so we can provide the support our staff need to deliver the best possible patient care.

**W**hat you’ll do**
- Provide secretarial support by typing a variety of technical and non-technical material such as medical reports, policy and procedure updates, reference letters, on-call schedules, labels, correspondence, forms, and spreadsheets. Draft, format and provide graphic enhancement to materials and forward to originator within established departmental timeframes.
- Draft and sign routine correspondence.
- Arrange meetings for medical staff by booking appointments, locating and booking meeting rooms, notifying applicable personnel and typing and circulating agenda(s) as required; attend meetings to record proceedings, preparing minutes and forwarding to committee members.
- Set up and maintain filing systems.
- Provide support for student/resident teaching and evaluation.
- Make travel arrangements for designated personnel by contacting travel agents, confirming travel dates, obtaining itineraries, compiling information and forwarding to designated staff for approval.

**What you bring**

**Qualifications**:

- Grade 12 graduation.
- Knowledge of medical terminology.
- Two (2) years' recent, related experience or an equivalent combination of education, training and experience.
- Keyboard 55 w.p.m.
- Communicate effectively, both verbally and in writing.
- Deal with others effectively.
- Physically carry out the duties of the position.
- Organize work.
- Operate related equipment.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular, Full-Time

**Wage**:$26.63 / Hour

**Location**:855 W 12th Ave, Vancouver, BC V5Z 1M9

**Closing date**:Applications accepted until position is filled

**Hours of Work**:0800-1600, 0830-1630, 0900-1700 (Monday to Friday)

**Requisition # **165381E

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**What we do**

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Ind

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