Support Assistant B

2 months ago

Toronto, Canada City of Toronto Full time

**Job ID**: 44334

**Job Category**:Administrative

**Division & Section**:Purchasing & Materials Management, Program Support & Policy Development

**Work Location**:Union Station, 4th Floor, East Wing, Toronto. Hybrid (Remote/onsite)

**Job Type & Duration**:Full-time, Temporary (12 Month) Vacancy

**Hourly Rate**:$33.34 - $36.55

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 27-Nov-2024 to 11-Dec-2024

The Purchasing & Materials Management Division is a critical function within the City of Toronto’s complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

Reporting to the Manager, Business Transformation & Change Management, the Support Assistant B will provide variety of administrative functions, including collecting, tracking and processing of various documents.

**Major **Responsibilities**:

- Performs varied administrative tasks involving procurement, SAP Ariba modules, and reporting
- Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
- Checks work for accuracy and conformity with regulations, policy and procedures Identifies issues and recommends solutions.
- Co-ordinates ongoing updates to internal and external website
- Attends meetings with stakeholders and divisional client groups; networks with other Divisions Support
- Co-ordinates meetings, events, and schedules. Takes/transcribes minutes.
- Provides support to other initiatives within the unit, contributes to the AODA compliance work required to support the project

**Key **Qualifications**:

- Experience performing financial and purchasing related duties.
- Considerable experience with clerical and administrative duties and providing front line customer service to all levels of staff and external inquiries, responding by phone, in person and in writing.
- Considerable experience with a computer based financial information system such as SAP and Microsoft Office Suite (e.g. Word, Excel and PowerPoint)

Considerable experience preparing and formatting complex reports, charts, graphs and statistical data.

**You must also **have**:

- Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, and competing priorities.
- Knowledge of records management principles and systems.
- Ability to communicate effectively, at all levels internally and externally, including the general public.
- Experience with database software (e.g. Access), and Adobe Acrobat is an asset.

**NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES**:
**Equity, Diversity and Inclusion**

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

**Accommodation

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