Project Coordinator

4 weeks ago


Dartmouth, Canada Ultra Electronics Full time

The Project Coordinator will provide professional support to meet the commercial and contractual needs of the organization.

Essential

**Responsibilities**:

- Ability to successfully manage multiple project deadlines while producing quality results within the framework of the organizations set standards and policies
- Must demonstrate professional written and verbal communication skills
- Must manage time effectively and have excellent administrative and organizational skills
- Management of bookings in the corporate ERP system
- Management of files in correspondence repository
- Able to meet deadlines and work well under pressure
- Ability to work independently and manage the day to day workflow resolving requests and issues proactively in a team environment
- Ensures compliance with all company policies and procedures, government regulations and industry protocols
- Work with the commercial manager to interface with customers (Internal and External) during the execution of contracts
- Work with the commercial manager to identify key areas in contract terms supplied by other parties that would represent a significant risk to the Company

Responsibilities may also include:

- Perform hands-on contract documentation control from pre-award negotiations through contract close-out, including order entry and record keeping tasks
- Preparation of instructions for all contractual deliverable items
- Assist with proposal management, development and record keeping
- Represent Contracts at program meetings and drive contractual action items to completion
- Prepare monthly/quarterly contract reports
- Preliminary review & preparation of non-disclosure agreements for suppliers and customers
- Support Intellectual Property and patent administration
- Should have awareness of export controls: ITAR, EAR, CCG
- Sales Order Entry

**Required Skills**:

- 2 years’ experience working or assisting project administration
- The successful person must be able to gain the appropriate Canadian government security clearance and satisfy all requirements to be able to work on Canadian Controlled Goods projects

Desired Skills:

- Defense or related business experience is an advantage
- Advanced written and verbal communication skills
- High level of capability with Microsoft Office (Word, Excel, PowerPoint).
- Experience with IFS Global Enterprise Software

Competencies:

- Communicates effectively
- Instills trust
- Action oriented
- Collaborates
- Manages Ambiguity
- Plans and Aligns
- Drives results
- Situational adaptability
- Resourcefulness
- Customer Focus

Ultra Electronics Maritime Systems delivers advanced underwater battlespace capabilities to the Royal Canadian Navy and other allied navies around the world. We provide systems that keep sailors safe and that maximize mission effectiveness through underwater information advantage.

Maritime Systems lives by Ultra Electronics' mission to "innovate today for a safer tomorrow".

Maritime Systems offers a competitive salary, benefits package including 100% employer paid dental and health care premiums, life insurance, 5% matched RRSP, Bonus Plan, vacation trading, an EFAP, and flexible working hours.
- 2/2

What’s in it for you?

We offer a competitive benefits package including extended health and dental, life insurance, RRSP, optional critical illness insurance, an EFAP and student bursaries.

We encourage regular manager-employee performance feedback, goal alignment and employee development through our Employee Performance Development Plan (EPDP)


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