Academic Affairs Administrator
2 months ago
Please refer to the
job aid for instructions on how to apply.
Position Summary:
Primary Responsibilities:
- Guide the Dean and faculty members on policies and procedures and collective agreements concerning academic positions. Foster and maintain excellent working relationships with stakeholders.
- Communicate and collaborate with Human Resources and the Academic Personnel Office to ensure standards are met and record-keeping is complete, consistent, and transparent.
- Assist the Dean’s office with academic recruitment including advertising, uploading recruitment dossiers, and administering hiring documentation. Prepare letters of offer ensuring that all University policies, procedures, and collective agreements are respected.
- Assist HR Advisor with all aspects of the academic salary review process.
- Assist with the recruitment of ranked, unranked and unionized academic staff. In some cases, identify position requirements, draft job descriptions and postings, assist in interviews and selection.
- Prepare letters of offer and participate in onboarding and orienting new employees, administer trial/probationary reviews.
- Process appointments and reappointments, salaries, and stipends, according to policies and procedures. Ensure effective processing of documentation pertaining to terminations, retirements, transfers, and leaves. Assist with exit interviews and the compilation of statistics for turnover reports.
- Assist in employee relations cases. Perform preliminary investigations to gather background information. Assist HR Advisor with continuous follow-up.
- Oversee processing of payroll transactions. Ensure accuracy and compliance of all payments.
- Oversee administrative processes for all leaves including medical and sabbatical leaves. Complete all required documentation. Produce and interpret statistics on leaves.
- Assist with the implementation of initiatives/programs/policies introduced by Faculty and Central units.
- Responsible for process of re-appointment, tenure and promotion of academic staff, help define the criteria for promotion, guide faculty members on procedures and collect necessary documents and forms.
- Responsible for the recruitment process for tenure-track and contract academic staff; assist and inform search committees on procedures.
- Ensure that all deadlines are respected and maintain first-point of contact with Departmental Tenure Committee (DTC) members, University Tenure Committee (UTC) members and Secretariat.
Other Qualifying Skills And/Or Abilities:
- Experience working in human resources and or in a research or medical environment is an asset.
- Excellent interpersonal skills to establish and maintain effective working relationships with stakeholders at all levels.
- Client-focused with strong problem-solving, priority-setting, and organizational skills.
- Ability to manage and respect competing deadlines and to adapt to changing circumstances.
- Autonomy, initiative, and a collaborative approach.
- Comfortable in a changing environment, flexibility, and adaptability.
- Comfortable using Microsoft Office tools for word-processing, spreadsheets and presentations and databases including Workday.
- Demonstrated spoken and written communication skills in English and French.
Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
LI-Hybrid
- Minimum Education and Experience:
- DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 03) $52,210.00 - $65,260.00 - $78,310.00
- Hours per Week:
- 33.75 (Full time)
Supervisor:
Human Resources Advisor
Position End Date (If applicable):
Deadline to Apply:
- 2023-06-05
- ._
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