Maintenance Operations Specialist

4 months ago

Ottawa, Canada WM Full time

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

**I. Job Summary**
Our Maintenance Specialists provide clerical and administrative support to Fleet Managers and assist in coordinating all aspects of daily fleet operations, including recording and reporting data.

This is a 6 month contract with a with possibility of permanence.

**II. Essential Duties and Responsibilities**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
- Maintains and administers fleet data within our company maintenance software (COMPASS).
- Administers payroll timekeeping systems, payroll processes, daily editing, setting up of payroll schedules, vacation scheduling and provides reporting for Fleet Manager.
- Data entry of commercial fleet repair, work orders and maintenance of warranty claim reporting systems, including collection and reporting of data required for quarterly warranty incentive programs.
- Maintains a consistent communication and relationship with vendors.
- Administers and maintains purchase order requisitions through WM purchasing software systems and maintain SOX compliance.
- Reconciles all fleet purchases including upload of invoices to SharePoint.
- Manages daily fuel and hour meter entries and reconciliation.
- Manages all aspects of parts purchasing and inventory control including tire purchasing through the company’s internal tire purchase management system.
- Maintains inventory minimum and maximum parts levels and conducts the biannual physical parts inventory count.
- Prepares for all month-end processes and procedures in a timely manner meeting required month-end reporting deadlines.
- Completes and maintains a variety of fleet reports as directed by the Fleet Manager.
- Maintains all fleet filing systems with respect to company policy and government required expectations.
- Assists in the implementation of fleet projects as needed and performs other duties as required by Fleet Manager.

**III. Supervisory Responsibilities**

This job has no supervisory duties.

**IV. Qualifications**
The requirements listed below are representative of the qualifications necessary to perform the job.

A. Education/Experience
- Education: High school diploma or G.E.D. (accredited)
- Experience: No prior work experience required.

B.Certificates, Licenses, Registrations or Other Requirements
- Asset: Waste/Transportation industry knowledge.

C. Other Knowledge, Skills or Abilities Required
- Outstanding organizational skills with ability to multi-task in fast-paced environments.
- Excellent communication skills; ability to maintain business relationships with customers and vendors.
- High level of attention to detail; accuracy with data entry.

**V. Work Environment**
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
- Required to exert physical effort in handling objects less than 30 pounds rarely;
- Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
- Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements occasionally;
Normal setting for this job is: office setting, shop and/or landfill.

**Benefits**
At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on RRSP, and more Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

**If this sounds like the opportunity that you have been looking for, please click "Apply."

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