Administrative Assistant

2 weeks ago

Longueuil, Canada UAP HV Full time

Company Description
**Be part of a community of authentic, proud and trusted people.**

Our Heavy Vehicle Parts Division is the country’s largest network. This division’s banners include Traction, TW and Cadel. Servicing the transport, construction and farming sectors, we keep them moving **forward**. This makes for a special kind of workplace. We have the experience and strength of our 100-year legacy and the desire to always do better for our team members and clients. Our 5000 colleagues proudly serve thousands of customers every day across Canada.

If the hat fits, we’d be proud to have you wear it Send us your resume and join a people-centric company with a reputation of excellence.

**Job Description**:
The Administrative Assistant is responsible for assisting the Vice President Product Management in all aspects of the smooth operation of the department. The person must provide administrative support to the various departments and must ensure communications between all stakeholders: marketing department, product managers, procurement, price management, suppliers, sales network, store managers and other sectors of the company (operations, human resources, accounting, etc.).

If you want to be the link and the resource person between several departments while working within a multidisciplinary team, this opportunity corresponds to your aspirations.

**Tasks**:

- Ensure the distribution of supplier revenues to the different entities of the company.
- Ensure invoicing, payment of invoices, re-invoicing, consolidation of VISA accounts, follow-up of supplier payments and AX charges.
- Provide support for administrative activities for the marketing team.
- Maintain up-to-date supplier databases to facilitate communications at all times.
- Translate or follow up with translation firms on communications and technical documents.
- Assist the VP Product Management in the management of priorities, scheduling and daily logistics. Confirm appointments, reserve meeting rooms, plan travel (planes, hotels, rental cars, etc.), manage expense accounts.
- Ensure the management and coordination of supplier agreements and any other legal documents.
- Assist the VP and prepare presentations for the various committees.
- Complete and follow up on human resources documents (hiring, departures, modifications). Maintains the register of absences and the vacation schedule.
- Participate in the various team or inter-team meetings to draft and follow up on action plans.

**Qualifications**:
To join our team, you need:

- DEC in office automation
- Minimum of 5 years of experience.
- Excellent French and English (oral and written)
- Strong command of MS Office suite and knowledge of Access an asset.
- Basic knowledge of accounting.

Additional Information

UAP is a diverse community that promotes inclusion and respect. The sum of our individual differences, experiences, knowledge, self-expression, unique capabilities, and talents, represents the richness of our culture. During the selection process, let us know if you need any accommodations. This information will be kept entirely confidential and will only be used to ensure you have a fair and pleasant experience with us

We will contact you as soon as possible if we think we have the hat for you

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