Parts Coordinator

5 days ago

Winnipeg, Canada BGIS Full time

Job Field:
**Facility/Property Management**
- Job Type:
**Full-time**

**Who We Are**

**SUMMARY**

A Parts Coordinator is the person who handles tasks that are related to inventory in a warehouse setting for an organization. Their role includes maintaining inventory levels, making monthly inventory reports, recording and labeling inventory items to be used in the future and maintaining accurate records.

**KEY DUTIES & RESPONSIBILITIES**

Inventory Control
- Daily preparation of required parts for daily/morning technician pick-up for assigned work orders and/or truck restocking.
- Track and manage stock inventory on technician trucks and proactively replenish parts based on pre-determined min/max reporting. Transfer parts from warehouse to trucks in inventory management system.
- Monitor inventory level on regular basis and report exceptions for replenishment when necessary.
- Communicate with national parts manager, operation manager, administrative manager and technicians on all inventory issues including but not limit to: inventory report, non-stock parts requirement and return parts issues.
- Lead annual inventory audit for the respective regional warehouse and all trucks collaborating with NPM and Administration team.
- Manage warranty/DOA returns of parts to ensure credit procedure implemented. Process parts returns from technicians. Verify and process warranty parts/cores returns. Update tracking sheets for Warranty Parts. Coordinate warranty returns with national parts manager to ensure credits/refunds are tracked and received.
- Package and ship and track warranty return parts to warranty provider and support administration team to ensure credits/refunds are received.
- Coordinate customer owned dispenser demolition with dispatch and management. Collect all used parts and transfer to inventory system for future redeployment.

Sourcing and Purchasing
- Create and place purchase order to vendors for all non-standard or non-stocked job parts.
- Negotiate parts purchase price when necessary to obtain best price from vendors.
- Support national parts manager with exception to stock orders.
- Vendor management including but not limit to; sourcing new vendors and build up relationship to enlarge the vendor base; maintain an effective business relationship with current vendors to reduce order lead time.
- Monitor parts orders and provide direction to suppliers to meet work order service level obligations. Proactively update Management of exceptions.

Warehouse Management
- Work with corporate HSE department to ensure all ensure safety compliance have been followed. Manage safety equipment including monthly bum testing of gas monitors.
- Regular inspection of safety gear and equipment to ensure safe/suitable for operations. Ensure gear is kept in designated lockers/bins. Including tripods, winches, harnesses, hoists, blowers, gas detectors, FRC coveralls.
- Organize warehouse shelves and equipment/tools to maintain a clean and tidy work area.
- Labeling and tagging of select inventory.
- General shop housekeeping. Keep warehouse tidy with parts/tools/gear in designated spaces, floors clean, clear and tidy to eliminate trip hazards, garbage/recycling taken out daily and electronics components properly segregated for recycling/disposal.
- Regularly conduct random safety audits on technician vehicles.
- Monitor and manage disposal of waste oil, absorbent pads, scrap metal, etc.

Shipping and Receiving
- Receive new parts shipments. Confirm receipt of all received parts. Confirm condition/no damage. Confirm invoiced amount matches PO.
- Manage digital transfer of parts to warehouse, truck or W/O as applicable. Move parts to designated storage location in warehouse or technician bin for loading to truck.
- Handle all parts shipments to other regional shops and customer sites.
- When required, transport parts/tools/equipment to technicians on site.

Accounts Payable
- Manages the receipt of invoices from vendors/suppliers for job parts as required to exceed billing timing KPI. Review and approve Vendor invoices and send to A/P for processing.

**KNOWLEDGE & SKILLS**
- Relevant post-secondary education
- Supply chain management. (More than 2 years of hands-on experience in supply chain, logistics or inventory practices)
- Warehouse management. (More than 2 years of warehouse operation experience)
- Fuel industry knowledge. (More than 2 years of customer service or front-line operation experience in fuel service industry)
- Office experience. (Advanced business software skills)
- Time Management. (Ability to prioritize, schedule and plan time sensitive duties in a fast pace environment)

**Licenses and/or Professional Accreditation**

None required.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employme

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