Parts Coordinator

3 weeks ago

Calgary, Canada BGIS Full time

Job Field:
**Facility/Property Management**
- Job Type:
**Full-time**

**Who We Are**

**SUMMARY**

A Parts Coordinator is the person who handles tasks that are related to inventory in a warehouse setting for an organization. Their role includes maintaining inventory levels, making monthly inventory reports, recording and labeling inventory items to be used in the future and maintaining accurate records.

**KEY DUTIES & RESPONSIBILITIES**

Inventory Control
- Daily preparation of required parts for daily/morning technician pick-up for assigned work orders and/or truck restocking.
- Track and manage stock inventory on technician trucks and proactively replenish parts based on pre-determined min/max reporting. Transfer parts from warehouse to trucks in inventory management system.
- Monitor inventory level on regular basis and report exceptions for replenishment when necessary.
- Communicate with national parts manager, operation manager, administrative manager and technicians on all inventory issues including but not limit to: inventory report, non-stock parts requirement and return parts issues.
- Lead annual inventory audit for the respective regional warehouse and all trucks collaborating with NPM and Administration team.
- Manage warranty/DOA returns of parts to ensure credit procedure implemented. Process parts returns from technicians. Verify and process warranty parts/cores returns. Update tracking sheets for Warranty Parts. Coordinate warranty returns with national parts manager to ensure credits/refunds are tracked and received.
- Package and ship and track warranty return parts to warranty provider and support administration team to ensure credits/refunds are received.
- Coordinate customer owned dispenser demolition with dispatch and management. Collect all used parts and transfer to inventory system for future redeployment.

Sourcing and Purchasing
- Create and place purchase order to vendors for all non-standard or non-stocked job parts.
- Negotiate parts purchase price when necessary to obtain best price from vendors.
- Support national parts manager with exception to stock orders.
- Vendor management including but not limit to; sourcing new vendors and build up relationship to enlarge the vendor base; maintain an effective business relationship with current vendors to reduce order lead time.
- Monitor parts orders and provide direction to suppliers to meet work order service level obligations. Proactively update Management of exceptions.

Warehouse Management
- Work with corporate HSE department to ensure all ensure safety compliance have been followed. Manage safety equipment including monthly bum testing of gas monitors.
- Regular inspection of safety gear and equipment to ensure safe/suitable for operations. Ensure gear is kept in designated lockers/bins. Including tripods, winches, harnesses, hoists, blowers, gas detectors, FRC coveralls.
- Organize warehouse shelves and equipment/tools to maintain a clean and tidy work area.
- Labeling and tagging of select inventory.
- General shop housekeeping. Keep warehouse tidy with parts/tools/gear in designated spaces, floors clean, clear and tidy to eliminate trip hazards, garbage/recycling taken out daily and electronics components properly segregated for recycling/disposal.
- Regularly conduct random safety audits on technician vehicles.
- Monitor and manage disposal of waste oil, absorbent pads, scrap metal, etc.

Shipping and Receiving
- Receive new parts shipments. Confirm receipt of all received parts. Confirm condition/no damage. Confirm invoiced amount matches PO.
- Manage digital transfer of parts to warehouse, truck or W/O as applicable. Move parts to designated storage location in warehouse or technician bin for loading to truck.
- Handle all parts shipments to other regional shops and customer sites.
- When required, transport parts/tools/equipment to technicians on site.

Accounts Payable
- Manages the receipt of invoices from vendors/suppliers for job parts as required to exceed billing timing KPI. Review and approve Vendor invoices and send to A/P for processing.

**KNOWLEDGE & SKILLS**
- Relevant post-secondary education
- Supply chain management. (More than 2 years of hands-on experience in supply chain, logistics or inventory practices)
- Warehouse management. (More than 2 years of warehouse operation experience)
- Fuel industry knowledge. (More than 2 years of customer service or front-line operation experience in fuel service industry)
- Office experience. (Advanced business software skills)
- Time Management. (Ability to prioritize, schedule and plan time sensitive duties in a fast pace environment)

**Licenses and/or Professional Accreditation**

None required.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employme

  • Parts Coordinator

    7 months ago

    Calgary, Canada Mattr Full time

    **THE ROLE** Reporting to the Design Documentation Coordinator, you will be a key member of the Design Support Team that manages approved tank configurations and maintains part number and bill of material integrity. Your role involves managing approved tank configurations, maintaining part number integrity, and upholding design standards. You'll oversee the...

  • Logistics Coordinator

    7 months ago

    Calgary, Canada Parts Canada Full time

    Department**:Purchasing / Logistics** Reporting to**:Purchasing Manager** **General Summary** The Logistics Coordinator is responsible for tracking and tracing customer orders, inbound freight, assist customs broker, review any discrepancies and verify daily exception reports. **Essential Duties and Responsibilities** - Track and resolve problem customer...

  • Parts Coordinator

    1 month ago

    Calgary, Canada MK Auto Group Full time

    **JOB SUMMARY: PARTS COORDINATOR**: The Parts Coordinator increases the efficiency of the store by ensuring that parts are received, controlled and delivered to appropriate technicians as needed. He/she must be highly organized and must keep excellent documentation, in order to minimize losses. He/she must be able to read and understand the estimate to...

  • Parts Coordinator

    5 months ago

    Calgary, Canada CARSTAR West Full time

    **Job Overview** The Parts Coordinator is responsible for assisting Technicians and Estimators with parts procurement for repairs of damaged vehicles. Responsibilities include ordering parts, checking-in received parts, delivering parts, and/or picking-up parts from suppliers/vendors, returning parts and ensuring all parts are tracked in CARSTAR’s...

  • Parts Coordinator

    1 month ago

    Calgary, Canada MK Auto Group Full time

    JOB SUMMARY: PARTS COORDINATOR:The Parts Coordinator increases the efficiency of the store by ensuring that parts are received, controlled and delivered to appropriate technicians as needed. He/she must be highly organized and must keep excellent documentation, in order to minimize losses. He/she must be able to read and understand the estimate to ensure the...

  • Parts Coordinator

    4 weeks ago

    Calgary, Canada MK Auto Group Full time

    **Job Summary**:(Must be willing to relocate to Calgary and has automotive industry experience) The Parts Coordinator increases the efficiency of the store by ensuring product parts are received, controlled and delivered to appropriate technicians as needed. We are currently looking for a highly organized individual with excellent communication and...

  • Parts Coordinator Specialist

    1 month ago

    Calgary, Alberta, Canada MK Auto Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Parts Coordinator to join our team. As a key member of our operations department, you will play a critical role in ensuring that parts are received, controlled, and delivered efficiently.Key Responsibilities:Receive and verify all incoming parts, ensuring accuracy and completenessMark and...

  • Parts Coordinator

    4 weeks ago

    Calgary, Canada MK Auto Group Full time

    Job Summary: (Must be willing to relocate to Calgary and has automotive industry experience)The Parts Coordinator increases the efficiency of the store by ensuring product parts are received, controlled and delivered to appropriate technicians as needed. We are currently looking for a highly organized individual with excellent communication and...

  • Part-time Cultural Coordinator

    2 months ago

    Calgary, Canada Miskanawah Full time

    **Part-time Cultural Coordinator **Location**:Calgary, AB **Position Type**:Part-time (20-25 hours per week) **Hours**: Monday - Friday **Program**: Resource Bank Team **Position Summary**: Miskanawah is an Indigenous agency that draws jointly from the strengths and guidance of Indigenous teachings and traditions, and evidence-based practices in human...

  • Automotive Parts Coordinator

    2 months ago

    Calgary, Canada Distinctive Auto Works Full time

    **Key Responsibilities** Manage inventory levels and ensure parts availability to support daily operations; Order, receive, and track parts and supplies, maintaining accurate records; Coordinate with suppliers to establish proper delivery schedules and resolve discrepancies; Assist in maintaining an organized parts room, ensuring cleanliness and safety...

  • Part Time

    5 months ago

    Calgary, Canada Kuya Damian Kahon Ang Tindahan ni Kuya Damian Full time

    Job Summary: The Part-Time Logistics Coordinator will assist in managing the scheduling of drivers for the pick-up and delivery of shipment boxes, as well as handling administrative tasks such as monitoring supplies, processing sales invoices, and coordinating the delivery of goods to consignment partners. This role is ideal for someone with basic...

  • Parts Inventory Coordinator

    3 months ago

    Calgary, Canada Village Honda Full time

    The Wood Automotive Group, one of Alberta's largest automobile retailers for 40 years, is offering an exciting opportunity for a Parts Inventory Coordinator to join the Village Honda Dealership! **About the Role**: The Senior Shipping Clerk is responsible to verify and maintain records on incoming and outgoing shipments. Prepare items for shipment. Duties...

  • Parts Coordinator

    2 weeks ago

    Calgary, Canada MK Auto Group Full time

    **Job Summary**:(Must be willing to relocate to Calgary and has automotive industry experience) The Parts Coordinator increases the efficiency of the store by ensuring product parts are received, controlled and delivered to appropriate technicians as needed. We are currently looking for a highly organized individual with excellent communication and...

  • Bom Coordinator/ Parts Master

    2 days ago

    Calgary, Canada Bidell Gas Compression Ltd. Full time

    **Bidell Gas Compression** For over 30 years Bidell Gas Compression has been a North American leader in rotating equipment, including gas compression, power generation, and pumps. **THE OPPORTUNITY** We’re currently seeking a full-time **BOM Coordinator /Parts Master** This role will require **BOM Coordinator /Parts Master **to support dual sites of...

  • Events Coordinator

    5 days ago

    Calgary, Canada Centre for Newcomers Full time

    **Events Coordinator** The **Centre for Newcomers** is an Alberta leader in providing settlement, language training and employment readiness services to immigrants. Our mission is to achieve the integration of newcomers in the community, through services and initiatives that promote diversity, participation and citizenship. As a charitable society and...

  • Part-time Client Care Coordinator

    5 months ago

    Calgary, Canada Concierge Care Calgary Full time

    **Looking For PART-TIME CLIENT CARE COORDINATOR** Concierge Care Calgary is a private home care company in Calgary, Alberta. Concierge Care Calgary was founded by healthcare professionals with over 50 years of experience. Our mission is to provide peace of mind for our vulnerable population and their families by helping them age gracefully in their own...

  • Parts Coordinator

    7 months ago

    Calgary, Canada Equipment Corporation of America Full time

    **Equipment Corporation of America (ECA)** With six (6) branch Locations and three remote sales offices across Eastern North America, ECA is always looking for hard working dedicated people. As a 100-year-old family owned business, ECA seeks individuals looking for a company with big opportunities and a family business culture. In addition to a great...

  • Parts Coordinator

    2 weeks ago

    Calgary, Canada DIRTT Environmental Solutions Full time

    DIRTT Environmental Solutions is filled with eager, capable and engaged people. We pride ourselves on our unique culture and unconventional approach because it’s who we are. We work fast, we work smart and we get the job done, regardless of what it takes. Work life balance, career progression and competitive compensation are all major benefits to this...

  • Program and Events Coordinator Part-time

    4 months ago

    Calgary, Canada Section23 Developments Full time

    **Position**:Program and Events Coordinator Part-Time **Reporting to**: Rangeview Homeowners Association (RHOA), General Manager **Location**:Rangeview **Job Purpose**: - Reporting to the General Manager, Rangeview Homeowners Association, the Events Coordinator will be a part-time contract position to create, plan and provide an excellent Rangeview...

  • Automotive Parts Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Distinctive Auto Works Full time

    We are seeking a highly detail-oriented Automotive Parts Coordinator to join our team in Calgary, Alberta. As an integral part of our operations, you will play a crucial role in managing the flow of parts and materials through our facility.Key ResponsibilitiesManage inventory levels to ensure optimal parts availability for daily operations;Order, receive,...