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Legal Assistant, Labour + Employment

1 month ago

Toronto, Canada Dentons Full time

Toronto, ON, CA- Jun 6, 2023Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Alberta Top 75 Employers (2023), Canada’s Best Diversity Employers (2023); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021.

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

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The Legal Assistant within our Employment | Labour Department requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to accurately and efficiently manage the production demands of the Employment | Labour practice and also possess proven abilities to proactively support the management of the practice, including client relationship management.The position will require a polished, confident and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet and have a client first approach to work. You are professional and possess a high degree of business maturity.

Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m.; however due to the nature of this role, flexibility is required. Pre-authorized overtime may be required.

**RESPONSIBILITIES**
- Provide administrative support, including routine filing, faxing, photocopying, mail sorting, drafting correspondence, transcribing dictation, documentation, and assisting other team members as required
- Review, proof read, and prepare client and other business materials, including client documents, reports, memos, briefings, presentations, forms, and other items ensuring accuracy and completeness
- Arrange for service and filing of documents and related instructions to process servers / agents, and for periodic acceptance of service of documents
- Prepare and maintain a system for routine file review (bring-forward), diarizing court dates, meetings, and appointments
- Deal with and respond to client inquiries and conducting follow up, as required
- Manage files and records per the policy of the firm and maintaining precedent systems as may be required
- Manage calendars, schedule / arrange meetings, send invitations, and reminders
- Coordinate and arrange travel, including hotel, flight, and transportation reservations
- Submit business / travel expenses for reimbursement
- Draft and prepare correspondence, accounts, various court documents and forms
- Enter and maintain lawyers’ time entries and coordinate with Accounting Department as required
- Manage, maintain, and update contacts, client files and client / matter lists
- Arrange couriers and deliveries ensuring time-sensitive materials are received on time
- Actively support the Legal Support Team in accordance with the firm’s standards and best practices
- Other duties as assigned

**REQUIREMENTS**
- Post-secondary education in Legal Administration and / or Law Clerk Diploma preferred.
- Minimum of 5 years work experience in a legal environment with exposure to Litigation or Employment | Labour law
- Sound understanding of court procedures and the HRTO Rules
- Strong interpersonal and communication skills (both verbal and written)
- Passion for working in a team environment, willing to help others and comfortable with sharing work assignments
- Attention to detail, proofreading and accuracy are required; proven ability to produce a high quality and quantity of work under tight timelines
- Minimum 60 wpm typing speed
- Experience transcribing dictation
- Knowledge of accounting / time entry systems and document management systems (Elite and iManage)
- Excellent organizational and follow up skills; ability to exercise sound judgment in setting priorities
- A high-level of discretion, sensitivity, and confidentiality
- Professional client and telephone manner and a proven track record of working with confidential information
- Able to work independently in a fast-paced, team-oriented environment
- Must have excellent problem solving skills, and the ability to work with little instruction
- Professionalism demonstrated with colleagues and clients, both in person and by phone

**WHAT WE OFFER**
- Join a firm that is recognized as one of the top 100 employers in Canada (2023)
- Competitive salary and benefits package
- Generous allowance of flex and vacation days
- R

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