Project Admin Assistant

4 weeks ago


Winnipeg, Canada ABCO Supply & Service Full time

**Job Title: Project Admin Assistant**

**Location: Position is at customer’s site**

**Position Type: Full-time, year-round**

**Job Summary: On site Project Assistant assists the project managers (PM’s) in shop drawings submittals, verification of time sheets, issuing PO’s and other administrative duties relating to the project.**

**Duties and Responsibilities**:

- **Performs a variety of administrative duties such as**:

- **Verifying hours from Site Foreman and placing on appropriate timesheets. Ensuring each employee has the correct number of hours for each job in total.**
- **Take handwritten vouchers and entering them onto existing Excel spreadsheet, ensuring that pricing is entered in all areas of voucher and summary pages are totalled correctly.**
- **Assisting with Progress Sheets
- Taking hour sheets, invoices and vouchers and entering into Excel spreadsheet, giving a value of work and materials used for each month.**
- **Taking handwritten change orders vouchers and entering them all into Excel spreadsheet**
- **Man Power Counts/Breakdowns
- take hour sheets and enter them into multiple Excel spreadsheets.**
- **Assist with creating the Quality Control binder for this job: making dividers, fill out reports, table of contents, etc.**
- **Issuing Purchase Orders with Jonas software, search invoicing, reports, etc.**
- **Making up transmittals and shop drawing submittals and tracking any outstanding in Excel spreadsheet.**
- **Other job-related duties as assigned by management.**

**Qualification Requirements**:

- Strong analytical and problem-solving abilities
- Ability to recognize and implement change where it will improve business operations
- Strong attention to detail
- Ability to meet deadlines
- Valid Class 5 Drivers License

**Education and/or Experience**:

- A minimum 1 year experience in a similar role

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3E 2V7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person


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