IT Procurement Advisor

3 weeks ago

Toronto, Canada Legal Aid Ontario Full time

Union: OPSEU- PO
- Job Number: J0424-0136
- Job Title: IT Procurement Advisor
- Job Type: Permanent Full Time
- City, Province, Country: Toronto, Ontario, Canada
- Job Location: Toronto - Head Office
- Job Category: Information Technology
- Role Designation:- Open Positions: 1
- Posting Date: April 5, 2024
- Closing Date: April 19, 2024
- Salary: $75,436.77 - $87,451.92/YearLegal Aid Ontario employees are committed to making a difference in the lives of our clients.

As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.

If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.

Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.

We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.

Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.

**Primary function**:
The IT Procurement Advisor is responsible for advising, coordinating and preparing requests for quotations and proposals for the procurement of IT hardware, software and services. The IT Procurement advisor will work collaboratively through the IT purchasing processes with IT Management, staff and teams to ensure that all goods are purchased in a timely, efficient and cost-effective manner while adhering to procurement policy, standards and directives. This position provides specific IT procurement information to IT Management as required.

**Key accountabilities**:

- Coordinates all IT purchases, sourcing via Vendors of Record (VOR) or appropriate vendors and obtaining quotes.
- MFD purchases coordination with VOR contact and RBU as well as other adhoc IT Purchase requests for LAO and Clinic internal client streams.
- Provides support and coordination of higher value procurements such as RFQs and RFPs.
- Tracks POs to Invoices and assist Admin with invoicing issues
- Reviews specifications and prepare appropriate quote/bid documents in conjunction with requisitioning IT group.
- Maintains databases and repositories related to IT procurements and agreements in a timely and accurate manner, including but not limited to: annual maintenance renewals, pricing, contract databases, VOR arrangements documentation and templates, third party catalogues, vendor’s contracts and related document storage.
- Participates in the IT purchase process for ordering of goods and services in liaison with the Administrative Assistant and Finance Procurement group.
- Provides activity and purchasing reports regularly and as required including recommendations for procedural improvements
- Assists with the coordination and advice of activities for the acquisition of hardware and software, licenses, warranties, leases and maintenance contracts.
- Liaise with stakeholders in regards to Vendor of Record arrangements to obtain up to date pricing for third party products and services following the identified VOR arrangement guidelines and ensure to communicate up to date product costing and pricing to IT Management, staff or the business accordingly.
- Performs other duties and tasks as assigned, and remain adaptable and flexible in a changing environment

**Required skills & experience**:

- Diploma required in information technology, materials/operations management and or equivalent combination of education, training and experience; undergraduate degree is an asset
- 3 to 4 years of purchasing experience, including formal tendering and contracting experience.
- High-level knowledge of Information Technology (IT) terminology and general understanding of the IT industry is required.
- Ability to liaise with IT technical SMEs on procurements as required.
- Ability to understand and interpret requests for IT contracts, evaluate and analyze costs and data, hand

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