Receptionist

2 weeks ago


Woodbridge, Canada I&A Professional Corporation Full time

**Receptionist / Administrative Assistant required for a growing CPA firm in Vaughan area.**

**Duties and Responsibilities**:

- As a front-line employee, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
- Answer telephone, transfer calls, take message in a professional and friendly manner;
- Administer and manage inbound/outbound mail, fax and couriers
- Ability to meet tight deadlines and effectively handle stressful situations
- Organize, maintain, and coordinate office records and files in their proper locations.
- Performing other duties as assigned from time to time by Accountants and CPA.
- Light cleaning duties at reception and meeting rooms and guest seating areas
- Provide general administrative and clerical support
- Co-ordinate meetings and scheduling appointments
- Monitor and maintain office equipment and supply levels and reorder as necessary
- Other duties and responsibilities may be assigned
- Make copies, print electronic files, fax, retrieve physical files, prepare letters and other various basic administrative tasks for the office.
- Filing physical files and (using a scanner to) maintain an electronic filing system.
- Printing, collating and binding reports.
- Run light errands.
- Prepare report binders, create file folders or address labels and maintain stock of internal documents.
- Run light errands.
- Assist with assembling and processing client tax returns.

**KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS**
- Previous administrative/reception experience
- Strong working proficiency with Microsoft Office (Word, PowerPoint, Excel)
- Strong organizational skills, Detail oriented and able to multitask
- Punctual and reliability is a must for this position
- Knowledge of operating standard office equipment
- Ability to prioritize projects and strong problem solving skills
- Good research and skills and attention to detail
- Strong team player
- Energetic and hard working

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Woodbridge, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: One location

Expected start date: 2023-12-12



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