Payroll Specialist

3 weeks ago

Calgary, Canada A K Brown Ltd Full time

**TITLE: Payroll & Benefits Coordinator**

**REPORTS TO**:General Manager and Accountant

**RESPONSIBILITY LEVEL**:
Under general supervision, responsible for processing, verifying, and remitting payment of employee Payroll, bonuses, commission, reimbursements/expenses and/or other monetary compensation. Partner effectively with the Accountant, Account Managers, and General Manager as needed.

**PRINCIPAL DUTIES**:
1. Reconcile and record technician and employee timesheets in a timely manner.

2. Create Job Offer letter and Employee Contracts for signature and record-keeping including new hire documents.

3. Maintain, setup and update employee records including addresses, contact information, banking information, etc.

4. Process and remit payroll including allocations for holiday, vacation, commission, bonuses, RRSP contributions, etc.

5. Process commission reports, verify validity of charges, review with General Manager and Account Managers, process pay accordingly.

6. Process any bonuses as required according to employee contracts.

7. Generate reports and remit payment for payroll taxes.

8. Maintain records of apprenticeship blue books including hours reconciliation and blue book remittance.

9. Remit appropriate documentation to Merit Benefits for Apprenticeship Tuition refunds.

10. Enroll and update office and field employee information as necessary with Merit Benefits, including new employee setup, termination of employees/benefits and remittance of field staff hours.

11. Reconcile Merit Benefits at year end.

12. Assign key fobs/ shop keys for building access.

14. Assign, maintain, update, and reconcile fuel card records in accounting system.

15. Generate PinPoint GPS reports, verify and allocate charges related to appropriate departments. Update and assign related Vehicle locations in Sampro to technicians/ departments.

16. Record and maintain employee vacation requests, ensure appropriate payroll for these dates, and reconcile days used/unused.

17. Record credit card purchases by employees using personal or company cards in the appropriate Work Orders / related GL accounts. Process payment/ reimbursement to employees for related expenses. Ensure appropriate record-keeping of receipts in accounting system.

18. Setup, maintain, and update forms required for Airport Red Pass and Transit passes to allow access to Client buildings.

19. Generate, maintain, and update On-Call Master schedule for technician’s after-hours calls, remit copies to employees and TigerTel on a weekly basis.

21. Remit employee’s Driver’s Abstract and Licence information to Rogers Insurance upon hire, remediate any training requirements, update insured vehicle list as required.

22. Issue T4’s at year end.

23. Maintain historical records of all payroll cheques, employee updates, payroll taxes by saving documents correctly on the network.

**SECONDARY DUTIES**:
1. Assist with answering phone calls when necessary/ at peak times.

2. Assist with verifying Accounts Payable payments when Accountant is away.

**QUALIFICATIONS**:
1. Payroll experience:
2. Strong ethics and recognition of the importance of confidentiality and privacy.

3. Strong attention to detail.

4. Excellent written and verbal communication skills.

5. Understanding of basic accounting math.

6. Familiarity with accounting software, such as Sampro.

7. Solid organizational and multi-tasking skills.

8. Exceptional customer service skills.

**Job Types**: Full-time, Fixed term contract
Contract length: 16 months

**Salary**: From $25.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Calgary, AB T2C 3E5: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 5 years (preferred)

Work Location: In person

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