Responsible - Archives and Records Management

2 weeks ago

PointeClaire, Canada Ville de Pointe Claire Full time

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.

**Description**:
The work consists of performing and coordinating all tasks related to managing the City’s records and archives, including paper and electronic documents. The jobholder develops proposals for programs, policies and procedures, retention schedules, file plans and other records management tools. He or she ensures the tools are up to date and coordinates their implementation in various City departments, oversees document preservation and protection and manages official documents in order to preserve their legal value in accordance with the retention schedule and applicable laws and regulations. As needed, the jobholder performs various general office duties in order to provide the administrative and operational support the department requires.

**Departmental mission**:
To ensure the integrity of the City’s actions by vigilantly overseeing the enforcement of laws and by-laws and delivering high-quality services, in a spirit of respect for people and an ongoing pursuit of excellence.

**General responsibilities and goals**:
**The jobholder’s main responsibilities are as follows**:

- Applies the laws, standards and records management procedures regarding document filing and disposition and tools for research and locating documents and information;
- Plans, reviews and recommends specialized records and archive management computer tools and coordinates their implementation; contributes to developing and updating these tools, collaborates on the integration of databases that have an impact on records management and on the implementation of the integrated document management (IDM) system, manages access to systems and uses any other computer tool required to complete projects and collaborates on research and trials of appropriate tools;
- When required, guides and directs the work of students, interns and casual employees assigned to records management tasks and verifies the quality of the work;
- Performs searches for information and documents requested by City departments and residents;
- Organizes, coordinates and facilitates training for those in charge of disposition in the various departments and for records management software users;
- Performs any other related tasks.

**Job requirements**:

- A college diploma in an appropriate field of study, such as documentation science and a university certificate in archival science or digital information management.
- Two (2) years of experience in a similar position.
- Extensive knowledge of records management techniques.
- Good knowledge of spoken and written French.
- Good knowledge of the administrative machinery and filing systems in place in the City.
- Ability to coordinate and monitor employees’ activities.
- Research, analysis and synthesis skills and ability to write clear and concise reports.
- Good knowledge of the Windows 365

**Schedule**:
For the period between Thanksgiving and the first (1rst) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch. For the period between the first (1rst) Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon.

**Footnote**:

  • Administrative Assistant, Class 3

    2 months ago

    Pointe-Claire, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    Reason for Post: - Replacement- Position Status: - Temporary - Full-time- Work Shifts: - Day- Organization: - CIUSSS de l'Ouest-de-l’Île-de-Montréal- Job Territory: - Pointe-Claire- Division: - Professional Services Directorate- Service: - Reference number: - CAT3-23-9820- Number of days: - Length of Assignment: - Work Schedule: - Salary: - Number of...

  • Student - Museology and Collections

    2 weeks ago

    Pointe-Claire, Canada Ville de Pointe Claire Full time

    Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...

  • Chargé(E) de La Gestion Des Documents Et Archives

    2 weeks ago

    Pointe-Claire, Canada Ville de Pointe Claire Full time

    **Texte de présentation**: Pointe-Claire est une ville de 34 000 habitants, située en bordure du lac Saint-Louis et faisant partie de l’agglomération de Montréal. Reconnue pour son style de vie, Pointe-Claire se démarque également par son riche patrimoine architectural et historique et par la qualité des services offerts à sa population. Dédiée...

  • Property Manager, Montreal

    2 months ago

    Pointe-Claire, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Property Manager, Montreal

    2 months ago

    Pointe-Claire, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Property Manager, Montreal

    2 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Property Manager, Montreal

    2 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Property Manager, Montreal

    3 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Medical Secretary

    3 weeks ago

    Pointe-Claire, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    Reason for Post: - Replacement less than 6 month- Position Status: - Temporary - Full-time- Work Shifts: - Day- Organization: - CIUSSS de l'Ouest-de-l’Île-de-Montréal- Job Territory: - Pointe-Claire- Division: - Youth Program Directorate- Service: - Reference number: - CAT3-23-9011- Number of days: - Length of Assignment: - Work Schedule: - Salary: -...

  • Property Manager, Pointe-claire

    2 months ago

    Pointe-Claire, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Property Manager, Pointe-claire

    3 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    The Property Manager provides essential hands-on leadership in a residential property. With the direction and support of a District Manager, the Property Manager is responsible for overall property performance by maximizing profitability and maintaining corporate standards within established operational and budgetary objectives. **What we offer to...

  • Assistant Property Manager, Pointe-claire

    3 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    We are currently seeking an Assistant Property Manager to live and work at one of our properties in Pointe-Claire. This position would require you to live on-site and work four weekdays each week, every second weekend and on-call some evenings. **What we offer to employees** - Competitive salary - Shared rent-free, two-bedroom apartment - Employer paid...

  • Assistant Property Manager, Pointe-claire

    2 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    We are currently seeking an Assistant Property Manager to live and work at one of our properties in Pointe-Claire. This position would require you to live on-site and work four weekdays each week, every second weekend and on-call some evenings. **What we offer to employees** - Competitive salary - Shared rent-free, two-bedroom apartment - Employer paid...

  • Assistant Property Manager, Pointe-claire

    2 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    We are currently seeking an Assistant Property Manager to live and work at one of our properties in Pointe-Claire. This position would require you to live on-site and work four weekdays each week, every second weekend and on-call some evenings. **What we offer to employees** - Competitive salary - Shared rent-free, two-bedroom apartment - Employer paid...

  • Information Technology Manager

    2 weeks ago

    Pointe-Claire, Canada Future Electronics Full time

    **About the role** The Business Solutions Manager (BSM) I.T. reports to the Director - Business Solutions. He/she manages all expectations of assigned business unit as well as aspects of a project, ensures projects delivery/timeline, quality, ensures that the project meets agreed upon scope and budget, follows-up during the various phases of the project;...

  • Peoplesoft Solutions Manager

    7 days ago

    Pointe-Claire, Canada Future Electronics Full time

    **About the role** The PeopleSoft Solutions Manager reports to the Director - Business Solutions. He/she manages all expectations of assigned business unit as well as aspects of a project, ensures projects delivery/timeline, quality, ensures that the project meets agreed upon scope and budget, follows-up during the various phases of the project; he/she must...

  • Leasing Administrative Assistant

    3 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. **_Leasing and Administrative Duties_** - Encourage appointments or viewings with all prospective resident callers - Coordinate rent receipts...

  • Leasing Administrative Assistant

    2 months ago

    Pointe-Claire, Canada Realstar Management Full time

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. **_Leasing and Administrative Duties_** - Encourage appointments or viewings with all prospective resident callers - Coordinate rent receipts...

  • Leasing Administrative Assistant

    3 weeks ago

    Pointe-Claire, Canada Realstar Management Full time

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. **_Leasing and Administrative Duties_** - Encourage appointments or viewings with all prospective resident callers - Coordinate rent receipts...

  • Administrator and Office Manager Assistant

    2 months ago

    Pointe-Claire, Canada Montreal Center for Anxiety and Depression Full time

    Administrator and Office Manager Assistant for Psychology based Business Successful, Exciting Psychology Clinic currently looking for a full time administrator and office manager assistant with knowledge in accounting. Responsibilities include: filing, record keeping and supporting administrator in a variety of tasks. **Benefits**: We are a warm, friendly...