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Fleet Administrator

4 weeks ago

Markham, Canada Toyota Full time

Job Description

Fleet Administrator (12-Month Contract)

Rank 2

Scarborough, ON

Toyota Canada Inc. (TCI) is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

What Sets Us Apart?

A focus on People, Passion for Toyota, Innovation and Make Things Better has made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

Job Summary:
What We’ll Bring:
- A hybrid work environment- A work environment built on teamwork, flexibility and respect- Health and dental benefits effective immediately- Associate vehicle discount program- Professional growth and development programs to help advance your career- Great company culture - Respect for people and continuous improvement is at our core- Paid holiday shutdown and competitive paid time off benefits- Summer Hours - condensed work week during the summer

What You’ll be Doing:
- Support with Rent-A-Car (RAC) and Elite Sales planning and ensure latest plans are loaded into SAP IBP- Support with the development of the annual and monthly fleet program letters- Administer Toyota Motor Manufacturing Canada (TMMC) employee incentive assistance program and invoice TMMC accordingly- Champion the Mobility Program through issuing payment to customers and coordinating with upfitters- Provide Landcruiser dealers with allocation and support with sales planning- Review and approve incentive dispute cases on Callidus in a timely manner- Draft and communicate fleet related bulletins to Toyota dealers and Fleet Clients- Upload and maintain all Fleet related documents on Infostream and TCI Connect- Administer Dealer Parts Express & Customer Shuttle programs- Coordinate with Product Planning and ensure Price Protection claims are processed appropriately- Prepare ad hoc reports and analysis for Management and team review- Constant monitoring of several outlook inboxes and ensuring inquiries are resolved in a reasonable timeframe- Process, reconcile, & track invoices for payment- Prepare requisitions, then follow-through to purchase orders & track for future reference- Manage office supplies for all facing departments, ensuring expenditures are in line with budget- Manage promotional materials, including working with supplier to source appropriate items in line with budget and track inventory- Organize business travel for Toyota Division management, as required- Administer debit/credit notes to dealers and customers- Monitor incoming customer communications and leads & direct to appropriate party for quick resolution- Administer Fleet vehicle program, including liaising with external supplier, ordering of replacement vehicles, inspection of vehicles prior to departure/upon arrival, monitoring of vehicle activity logs & mileage, and ensure 407 payments are obtained from fleet users- Assist with planning and organizing Fleet promotional events- Other duties as required

What You Bring:
- University/college diploma in Business or Automotive-related discipline- Two years of related work experience- Strong proficiency in Microsoft Excel is required (vlookups, pivot tables, data cleansing, charts, etc.)- Ability to work effectively in a fast-paced environment, with a positive attitude and a curiosity to learn- Strong written and verbal communication skills, communicating clearly and concisely- Excellent organizational and time management skills; ability to work independently- Strong administrative skills and attention to detail- Knowledge of Microsoft Word & PowerPoint- Experience with SAP is an asset

What You Should Know:
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law.

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