Accounts Payable/receivable Coordinator

Dairy Lane Systems started in 1990 as a Surge milking equipment dealer. Since that time, we have expanded our scope to include automated milking robots, stabling, manure management, plumbing and ventilation services. Most recently, we acquired 2 milking equipment dealerships in Western Canada. In addition to the milking equipment sales, service and installation business, we are also involved in the design, build and operation of renewable energy biogas plants (DLS Biogas), the construction of agricultural structures (DLS Structures) and the manufacturing of dairy farm equipment (DLS Manufacturing).

We have grown steadily over the last 30+ years by focusing on our customers’ long-term success. Today, the DLS group of companies (DLS) employs over 110 team members. DLS is proud to offer the best for our people which is why we hire people ready to grow and excel. We know our people are our greatest asset and we provide the opportunity to have a career, not just a job.

The successful Accounts Payable/Receivable professional will work as part of a proficient and competent finance team to ensure effective and smooth accounting functions by invoicing, receiving and entering all required documentation into our accounting system. You will also review and follow up with invoices that are past due.

This is a full-time position Monday - Friday working 8:00 am - 5:00 pm. We offer a total compensation package that includes competitive pay, comprehensive benefits and the opportunity for growth and advancement, come grow with us Compensation commensurate with experience.

**Job Requirements**

**A/P**

Process vendor invoices: matching, verifying, coding and entering into the accounting system

Assist in reviewing and processing payments and all required documentation

Research and resolve accounts payable discrepancies

Handle vendor inquiries

Generate and analyze reports detailing Accounts Payable status

**A/R**

Utilize accounting software to invoice clients based on work order and sales order data

Work with managers to bill out large projects/assist with project billing

Monitor project progress and create project status reports for project managers/controller and other staff involved

Schedule and facilitate communications with the project managers throughout the project life cycle

Follow-up on billing discrepancies and resolve conflicts with clients

Generate and analyze reports detailing Accounts Receivable status

Ability to work proactively and anticipate and identify possible issues

Maintain a professional and collaborative relationship with our customers

Other duties as required, including but not limited to answering phones, filing and vacation coverage of other administrative staff

**Skills and Qualifications**

Diploma in Business Administration or a related discipline, accounting experience with both accounts payable and receivable experience is required as well as experience with project/service invoicing

3 - 5 years Accounts Payable/Receivable experience

Highly organized to plan your day and prioritize your workload meeting all deadlines and ensuring customer satisfaction

Must be able to work unsupervised and take full ownership of the job

Strong communication skills to clearly communicate with other team members and customers

Strong work ethic and desire to be part of a high-performing team

Ability to problem solve and multitask to meet scheduled and unexpected deadlines

Strong data entry skills

High level of attention to detail

Excellent communication/interpersonal skills

Proficient in Microsoft Office, specifically Outlook and Excel

Ability to work with a sense of urgency while moving from one task to another promptly with smooth transition and efficiency

Works well independently or in a team environment

Must be a quick learner and display initiative

Knowledge of SAP or other accounting software a definite asset

Must be legally entitled to work and live in Canada

Valid G driver’s license with clean abstract

Enjoy working in a fast-paced environment where your workday will rarely be the same but will always be exciting

DLS is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Do you have your own vehicle, we are not located on a bus route and are outside city limits.

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Accounts Payable: 3 years (preferred)
- Accounts Receivable/Billing: 3 years (preferred)

Licence/Certification:

- Drivers Licence (preferred)