Legal Assistant

2 weeks ago


Sherwood Park, Canada Strathcona County Full time

_This posting is for 1 full-time, permanent position_

This position is responsible for providing legal administrative support for the Legal Services area of the Legislative and Legal Services (LLS) department. This support includes providing legal assistant support to lawyers, and providing support for the contract execution process and general administrative support to the LLS department when required.

Benefits of this role include 75% employer-paid health and dental care with a flexible health or wellness spending account, participation in an earned day off program, and three (3) weeks of vacation time. The Legislative and Legal Services department has a positive, friendly working environment.

**Responsibilities**

Provide legal assistant support to lawyers within the legal function of the Legislative and Legal Services department including, but not limited to:

- Manage lawyers’ schedules, including coordinating meetings, preparing meeting materials and logistics, and monitoring the timing of upcoming deadlines to ensure time is well organized and key deadlines are met
- Create, organize, maintain and close paper and electronic files
- Manage limitations, diarizations, and other important deadlines and advise the lawyers of file actions required to be completed
- Review, triage, and confirm assignment of legal services requests in the database to lawyers and initiate preliminary steps to recommend or obtain external counsel as required
- Liaise with County staff submitting legal services requests, including confirming the scope of the request, requesting required documents, and determining desired timeframes for review and action by lawyers
- Completion of corporate registry and land titles searches
- Review and confirm contracts are complete, correct, and ready for execution
- Utilize a solid understanding of legal documents, proofreading, revising, editing, and formatting legal documents and some related document drafting
- Draft legal correspondence and memorandums for lawyers' review and sign off
- Conduct case law and resource searches from legal research tools (such as, CanLit and Westlaw)
- Prepare reports using legal practice management software, such as summaries of monthly hours spent working for certain clients or on certain types of work
- Provide content management for legal related documents posted on the County internal website
- Other legal assistant related support as requested
- Provide administrative support to Legislative and Legal Services department, as required, including coverage for the departments administrative staff absences

**Skills and Abilities**
- Excellent computer skills with a solid understanding of Microsoft Office Suite
- Strong written and oral communication skills
- Advanced interpersonal skills
- Experience with legal practice management software (CLIO, PCLaw, ProLaw, PracticePather, CosmoLex, or similar software)
- Proficient in performing corporate registry searches and land title searches
- Experience with legal research resources (CanLII, Westlaw or similar resources)
- Detail orientated with excellent organizational and time management skills with sound decision making skills
- Ability to take initiative and work under pressure in a deadline-driven environment
- Ability to deal with confidential matters in a discreet and professional manner
- Ability to work independently as well as in a team environment

**Qualifications**
- High School Diploma plus 5 years of related experience
- Post-secondary Legal Assistant diploma or equivalent certification
- Experience in a municipal government legal department setting is considered an asset
- Paralegal experience is considered an asset

**Conditions of Employment**
- Submission of Satisfactory Criminal Record Check
- Equivalencies of education and experience may be considered._

This competition may be used to fill future vacancies for similar positions within the next 6 months.

A cover letter must be submitted along with a resume describing the interest in this position.

**Job Types**: Full-time, Permanent

**Salary**: $51,597.00-$64,500.80 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sherwood Park, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- legal assistant: 1 year (preferred)

Work Location: One location


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