Bookkeeper

3 weeks ago

Hamilton, Canada Essential HR Full time

**About Us**

CIA Inspection (CIAI) is the premiere coke drum inspection service in the world and the only firm completely dedicated to the inspection of coke drums. Since 1993, CIAI has performed nearly 1000 site inspections of coke drums of all sizes and metallurgy. CIAI continually upgrades its technology and services to assist refineries in monitoring their valuable coke drum assets using custom solutions designed by our in house engineering group.

**Summary**

Reporting to the CEO, the Bookkeeper is the cornerstone of our financial operations. Their responsibilities span payroll, accounts receivable, accounts payable and general financial management for several legal entities under the CIA Inspection umbrella. In close collaboration with the CEO, President and accountant, the bookkeeper uses their keen attention to detail to ensure that all of the company’s financial processes and accounts are kept up to date and in good standing.

This position is primarily remote and located in Hamilton (or surrounding areas).

**Job Duties**

**Payroll**
- Manage employee payroll
- Ensure compliance of the Employment Standards and Human Rights Acts
- Upload paystubs and T4s for archiving
- Calculate and remit monthly Source Deductions, WSIB and EHT
- Balance, complete and submit T4s
- Calculate bonus payments

**Accounts Payable**
- Review and post Vendor documents in accounting software
- Review and process Amex, Visa and personal expense reports for accuracy and eligibility
- Process Vendor payments using EFT, direct deposit and cheques
- Ensure compliance with the Excise Tax Act, calculate and remit HST
- Records management
- Follow up with field inspection staff to ensure that entries in AutoEntry are done correctly.

**Accounts Receivable**
- Manage Invoice creation and data entry into accounting software
- Post Customer payments and follow up where necessary
- Records management
- Ensure that Operations Coordinator has prepared invoices correctly and subsequent follows to ensure that invoices are paid.

**Financials**
- Handle company funds with outmost integrity
- Review monthly transactions
- Reconcile all bank accounts and credit card statements
- Provide financial statements when requested
- Year End work including SRED reports
- Provide full financial package to accountant
- Oversee cash flow requirements. Sell US dollars when required.
- Maintain accounts and relations with bank representatives.
- Maintain year-end working papers and spreadsheets, and assist with preparation for any audits or independent reviews with support from external consultant as needed.
- Maintain books of account (including but not limited to preparing cheques, coding and posting invoices, preparing deposits, journal entries, reconciliations, petty cash)
- Oversee issuing of cheques / payment of invoices
- Maintain records and documents in both physical and virtual format in compliance with CRA requirements for document retention.
- Maintain current knowledge of regulatory changes and impacts on the company's books of account
- Analyze the operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the company.
- Coordinates and directs the preparation of the budget and financial forecasts, institutes and maintains other planning and control procedures (including the cost accounting system), and analyzes and reports variances.
- Is responsible for tax planning and compliance with Federal, Provincial and local corporate, payroll, and other applicable taxes.
- Furnishes internal reports, revises and updates reports to be more useful and efficient, and furnishes external reports as necessary.
- Maintain insurance coverage travel and corporate coverage.
- The Bookkeeper has the final responsibility for providing effective financial controls for the organization.

**Requirements**:

- 7+ years of bookkeeping experience
- Excellent working knowledge of MS Word, Sage 50 Pro Canadian Desktop, AutoEntry, Excel and an HRIS system
- Accuracy and attention to detail while working under tight deadlines
- Assertive with good interpersonal skills
- Excellent organizational, time management and prioritizing skills
- High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
- Ability to interpret and implement company policies and procedures

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