Academic Governance Officer

2 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Clerk to Board/Senate, Level C

Job Title

Academic Governance Officer

Department

Senate and Curriculum Services | Enrolment Services

Compensation Range

$7,278.33 - $11,372.33 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 27, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jun 30, 2023

Job Description Summary

The Academic Governance Officer provides advisory, policy development and administration, and other services to the University s academic governance bodies and their members in support of the governance of a multi-campus University system. Governance bodies include the Vancouver Senate, the Okanagan Senate, the Council of Senates, Faculties, and associated Committees (hereinafter governance bodies ). Advises governance bodies on policies, precedents, and best practices in public and higher education administration. Develops policies, rules, and procedures for approval by governance bodies and advises on jurisdictional matters. Conducts research for governing bodies. Conducts University elections in accordance with the University Act and University regulations. Manages the operation of quasi-judicial appeals tribunals and prepares files for hearing. Advises on the design of approval frameworks. Manages the curriculum and policy approval processes and advises the University administration and members of the University community regarding approval processes.

Organizational Status

Reports to the Associate Registrar, Senate & Curriculum Services. Interacts frequently with members of governance bodies (including the President, Chancellor, Vice-Presidents, and Deans) at both campuses, the AVP Enrolment Services & Registrar, Faculty and Senate Committee Chairs, government officials, counterparts at other universities, and the media.

Work Performed

Governance Advisory Services:

- Advises governance bodies on the development of approval frameworks in light of applicable legislations and regulations and best practice in public administration.
- Consults with members of the campus community and drafts reports, regulations, resolutions, and policies for approval by governance bodies;
- Conducts research on policies and practices as directed by governing bodies;
- Interprets and advises on extant, historical, and planned legislation, policies, and procedures;
- Represents the Registrar at meetings of governance bodies, including serving as a committee chair when appropriate;
- Advises members of the University community, including the University administration, Faculty representatives, and committee chairs regarding academic approval requirements, sequencing, and timelines;
- Coordinates the activities of the Okanagan and Vancouver Senates and their respective committees,;
- Provides support to governance bodies: prepares meeting agendas, drafts reports, makes presentations, conducts research, keeps formal records;
- Advises governance bodies on procedural and jurisdictional matters and serves as a parliamentarian at meetings;
- Identifies materials from academic governance bodies requiring approval by the Board of Governors and oversees their transmission to the Board for approval;
University Elections:

- Conducts elections on behalf of the Registrar as required under the University Act.
- Interprets and applies electoral regulations, including campaigning and voting activities, to maintain elections security and overall integrity;
- Adjudicates requests for exceptions to electoral regulations and investigates allegations of irregularities;
- Conducts elections and referenda for faculties and other campus organizations;
- Drafts elections regulations for approval by governance bodies;
- Appears as respondent on behalf of the University at hearings of electoral appeals by governance bodies.

Quasi-Judicial Tribunal Management
- Prepares student appeals files for hearing by Committees of governance bodies;
- Advises parties with respect to applicable regulations and legislation;
- Makes decisions on pre-hearing requests from parties for deadline extensions and other exceptions to rules;
- Advises committees and governing bodies on policy and process design for quasi-judicial tribunals;
- Appears before tribunals as respondent when required;
- Manages the scheduling of hearings;
- May be asked to appear as a witness in external judicial proceedings.

Other Duties
- Drafts and edits Calendar content on behalf of governance bodies and ensures that conten

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