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Project Management Assistant

5 months ago

Victoria, Canada Upanup Studios Full time

Upanup is looking for an entry-level, full-time permanent Project Management Assistant to help support our Strategists in coordinating and executing various project management tasks with regards to web development projects. We are looking for someone who brings a passion for client interaction along with a positive demeanour to this position. As a vital member of our team, you will work closely with strategists, clients, developers, and designers to ensure the successful delivery of projects on time and within budget.

We offer an environment that encourages efficiency and supports progress within a growing independent company. You will have the opportunity to contribute to solutions that enhance the way people access important information, while also being part of a supportive and collaborative environment.

**What will you do on the job?**

The Project Management Assistant will work within a team that has diverse involvement in website development projects, reporting to the Strategy Director. Responsibilities will include:

- Assisting Strategists in planning, organizing, and overseeing all aspects of web development projects from initiation to completion.
- Helping to maintain project documentation, including project briefs, timelines, change requests, etc. to ensure everyone is informed and aligned throughout the duration of the project.
- Assisting with quality assurance testing and ensuring that deliverables meet client expectations and project requirements.
- Providing administrative support to the Strategy team, including scheduling meetings, preparing for presentations/meetings, and managing project-related correspondence.
- Progressively assume greater responsibility by managing small client projects or tasks independently.

**What traits are we looking for?**
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and clients.
- Self-motivated and proactive with a willingness to take initiative and learn new skills with mínimal guidance.
- Ability to adapt to changing priorities and due dates while maintaining a positive attitude.

**What education or experience is required?**
- Bachelor’s degree or diploma in business administration, project management, or a related field.
- Experience in a customer service position is important as this person must enjoy working with and communicating with clients on a daily basis.

**What can you expect from an employment agreement?**
- Permanent full-time, entry-level position, with health benefits starting after three months.
- Starting with three weeks of paid vacation.
- Paid personal wellness days.
- Starting salary of $48,500 to $55,000 commensurate with years of relevant experience.

Our team currently embraces a hybrid framework that includes working in an office for at least 8 hours per week, where we benefit from the social interactions and efficiencies of seeing people face-to-face. Employees can choose the amount they would like to work from home for the remaining hours each week.

**Why take this position with Upanup?**
- You will be given the opportunity to develop and expand your expertise in project management, acquiring valuable skills that can propel your advancement within the company.
- You will be part of a talented and forward-thinking team with a great track record and vision for growth.
- You will have an opportunity to demonstrate initiative that will be recognized and rewarded.
- You will join a great work environment built around our core values of integrity, quality, efficiency, progress, and friendliness.
- You can work with a growing and collaborative team across Canada.

**Notes about applying**:

- When applying, **please include a cover letter and resume**. Applicants who take the time to customize their submission specifically for Upanup and this position will be favoured.
- Local applicants in the vicinity of Victoria, BC, Calgary, AB and Waterloo, ON will be considered for this position.
- Short-listed applicants will be sent an online form to fill out. Then the final stage of the hiring process is 1-2 interviews.

**Job Types**: Full-time, Permanent

Pay: $48,500.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Do you live in the vicinity of Victoria, BC, Calgary, AB or Waterloo, ON?

**Education**:

- Secondary School (preferred)

**Experience**:

- Customer service: 1 year (required)

Work Location: Hybrid remote in Victoria, BC V8W 1C4