Wellness Clinic Office Manager
2 weeks ago
We are a well-established naturopathic and holistic wellness clinic in Ottawa. We are looking for a highly personable and talented person who can be the front face of our amazing clinic. We are a small business and are constantly responding to the diverse needs of the clinic as they arise and need an officer manager that is adaptable and agile. The office manager is responsible for ensuring all operations at the office are optimally functioning, from maintenance of equipment and technology to addressing patient related concerns and questions. This role will require problem solving, innovative thinking, and a commitment to delivering the ultimate patient experience.
**Experience**:
- At least 5 year's of front desk experience
- At least 2 years working as an office manager
- Minimum Education Required: High School
- Health Care experience is an asset
**Skills**:
- Intermediate to advanced knowledge of computers and software (we use Jane, MS Office, Google Calendar, Google drive)
- Excellent communication skills
- Individuals who can perform while multi-tasking
- Ability to work in a team environment
- Social Media management and content curation is an asset
**Office Manager Duties include**:
- **Responsibilities**:
- Coordinating schedules of part time employees
- Managing the deliverable's of part-time employees
- Ordering office supplies and paying bills on behalf of the clinic
- Performing receptionist duties as needed
- Maintaining the office condition and ordering maintenance and repair services as necessary
- Organize the office layout and order stationery and equipment
- Maintaining the dispensary and placing purchase orders to keep inventory in stock
- Maintain/update office policies as necessary
- Manage contract and price negotiations with office vendors, service providers and office lease
- Assist in the on-boarding process for new hires
- Address employees and practitioners queries regarding office management issues
- Liaise with facility management vendors, including cleaning staff, and landlord issues
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Other duties as deemed necessary
**Experience**:
- Administrative Support: 3 years (preferred)
- office management: 1 year (preferred)
**Location**:
- Ottawa, ON (required)
Licence:
- CPR (preferred)
**Language**:
- English (required)
- French (preferred)
**Salary**: $20.00-$24.00 per hour
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evenings
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
Work Location: One location
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