Administrative Technician

INTERNAL / EXTERNAL POSTING

Priority shall be given to qualified Cree Beneficiaries

NATURE OF WORK

Under the responsibility of the Director of Sabtuan Adult Education Services and the direct supervision of the Coordinator of Adult Education - Administrative Services, the principal and customary work of the employee consists of performing various technical tasks related to the preparation and implementation of standards as well as performing various tasks of any administrative nature for the purpose of assuring satisfactory administrative and pedagogical operations.

The Administrative Technician may also support the general operations of SAES as well as other specific programs and services, when needed.

CHARACTERISTIC FUNCTIONS

Resolves technical issues encountered by applicants regarding the SAES Online Application Platform.

Ensures that the data provided and supporting documents concerning an applicant/student’s file is current, accurate, and complete.

Extracts applicant’s files from the SAES Online Application for file analysis by the Student Success Team and Administrative Services.

Prepares applicants files and supporting documents, records and maintains the minutes and assists in coordinating the Selection Committee meetings.

Communicates the results of the Selection Committee to other Technicians.

Maintains and updates filing and registration systems.

Inputs and ensures accuracy of all data regarding students through various electronic systems (SAES Online Application, JADE-TOSCA, TOSCA.NET, Charlemagne, etc.).

Activates, maintains and up-dates all student and program files for General and Vocational Education, when needed.

Prepares and provides reports from manual or electronic files, inventories and databases for SAES managers.

Collaborates with other Technicians on student file processes.

As needed, works in liaison with Apatisiiwin Skills Development and various entities.

Provides administrative and technical assistance to SAES Managers, the Student Success Team, and teachers regarding student files.

Prepare all required documents for the purpose of internal and external audits; and assist auditors as required.

Assists and counsels applicants and students with simple technical problems.

Assists in student support activities.

Participates in, and provides training for users of various systems used by SAES;
If need be, performs any other related tasks.

REQUIRED QUALIFICATIONS

College diploma in an appropriate specialty or equivalent attestation.

Bilingual Cree and English is required.

Knowledge of the French language is an asset.

Proficient in Microsoft and data management systems.

High level of autonomy and strong communication skills.

Detail oriented.

Willingness to participate in ongoing training to develop knowledge and skills.

Willingness to travel.

WORKING CONDITIONS

Regular full-time position.

35 hours/week.