Office Administrative Support Professional
2 weeks ago
Salary Commensurate with Experience
Job type:
1 year contract, full-time. Opportunity for future employment on a full-time permanent basis with benefits.
Full Job Description:
A day in the life of office support at our firm, responsibilities include:
- Telephone reception and front office reception;
- Greeting clients;
- Scheduling and confirming appointments;
- Entering important dates in Outlook and maintaining the electronic calendar system;
- Using the Xerox copy / printing machine;
- Maintaining client communication records
- including memos to file;
- Maintaining firm filing system, including organizing files;
- Ordering stationary supplies and maintaining stationary inventory;
- Visiting local financial institutions to make deposits;
- Handling incoming and outgoing mail/couriers;
- Assisting the team with general administrative support, and
- Accepting payments using a debit/credit machine
Schedule:
- 8.5-hour workday (one hour lunch break);
- Monday to Friday;
- No weekends, and
- Good attendance required.
How do I qualify?
You must have:
- Minimum grade 12 education supplemented with training / coursework in general office procedures and/or administration;
- Keyboarding at a minimum speed of 50 wpm;
- Previous experience in an office environment;
- Excellent written and verbal communication (English), and interpersonal skills;
- Ability to work independently or in a team environment and must be able to work without direct supervision;
- High regard for confidentiality;
- Pristine organization skills;
- Proficiency with MS Office, including Word and Outlook;
- Ability to operate computer technology with a proven aptitude and willingness to learn high level computer skills, and
- Ability to problem solve and prioritize tasks appropriately. What we are looking for:
- Demonstrated ability in dealing with the public, using tact and discretion;
- Demonstrate strong positive relationships with fellow Team Members and clients;
- Perform daily tasks in a well-organized manner and maintain documents, files, supplies etc. in their proper location;
- Provide general administrative functions, when required;
- Evaluate and implement new office procedures, and
- Track deadlines
Why choose our firm?
- We are a small firm that is growing and evolving - your voice will be heard, and your ideas celebrated We welcome and support individual ideas and strategies;
- You will have the opportunity to grow and advance in your career as our firm grows, and
- You will be part of a culture where we operate as a team
- we work together to achieve and thrive.
- Ability to commute/relocate:
- Halton Hills, Ontario
- Reliably commute or plan to relocate before starting work (required)
- Work Location: On site - no remote work option is available.
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Application deadline: 2024-03-22
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