Freight Accounting Specialist

3 months ago

Vaughan, Canada Lynden International Logistics Company Full time

Lynden International Logistics Co., a leader in the field of 3rd party logistics for the healthcare & consumer goods industries. As a leading advocate of operational efficiencies, we take pride in developing customized solution protocols within our systems, to meet the needs of our client partners within the healthcare industry.

Lynden International Logistics Co. is looking for a Freight Account Specialist who can provide effective and accurate analysis of freight costs, expenditures, and on-time delivery performance in the shipping function of the organization. The Freight Accounting Specialist is responsible for analyzing carrier freight invoices to ensure accurate payment to carriers and invoicing of expenses to Lynden's clients. The Freight Accounting Specialist is also responsible for the processing, tracking, auditing, reconciling and reporting of the company’s transportation invoices.

**Job Title**: Freight Accounting Specialist

**Reports to**: Director of Transportation

**Department**: Transportation

**Location**: Vaughan, ON

**Duties & Responsibilities**:

- Using 3rd party Transportation Management System (TMS) and/or Lynden's enterprise system payment programs to processes invoices;
- confirming freight bill payment in compliance with the contract terms negotiated with the transport companies;
- confirming invoicing of freight expenses to clients in accordance with published freight tariffs to the client (s).
- Daily review, resolution and release of TMS exceptions to facilitate client invoicing.
- Data entry of non-EDI, Inbound and Returns freight invoicing transactions.
- Rate audits and analysis of freight invoices.
- Maintain carrier and client contract rate records and keeping them up to date
- Manages carrier invoice aging reports.
- Investigates and responds in writing to carrier billing issues and inquiries regarding payment of transactions or invoices.
- Create and submit carrier claims on behalf of clients, coordinate throughout the lifecycle of cargo claims, acting as a liaison between our transportation providers, clients and internal operations and customer service teams.
- Pulls data from multiple systems for analysis and manipulation using TMS query tools.
- Prepares and analyzes data including carrier invoices and TMS to manage carrier payables and client billing.
- Creates and reviews Excel reports to assist in the management of the freight bill approval process.
- Maintain TMS system databases and filing system for received and processed freight invoices.
- Responds to internal and external customer inquiries on any issues relating to freight payment or client billing.
- Client billing:

- Retrieve and download from TMS website, client billing invoices.
- Submit billing invoices to clients.
- Review billing invoices for accuracy and submit recommendations for corrections as required.
- Process debit/credit authorization requests.
- Assists with analyzing the TMS Pre-Invoice and end of month (EOM) accounting reports.
- Maintain file system of billing invoices issued to clients.
- Other duties as assigned by immediate supervisor.

**Skills/Training Required**:

- Read, analyze and interpret freight payment procedures and carrier pricing contracts.
- Analytical skills to process information, reach conclusions and support recommendations.
- Detail oriented, mathematical skills and comfortable dealing with numbers.
- Excellent interpersonal skills.
- Read / write business correspondence and reports.
- Effectively present information and respond to questions from managers, co-workers, carriers and clients.
- Interpreting verbal / written instructions.
- Handle stressful situations in a high-volume work environment.
- Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds.
- Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards.
- Organized, thorough and possesses excellent time management skills.
- Ability to solve practical problems with a variety of concrete variables.
- Possesses good decision-making skills along with the ability to determine the types of problems that will be referred to the immediate supervisor.
- Ability to multi-task, prioritize and complete job tasks within defined timelines.

**Education & Experience**:
**Minimum education required**:

- Post-secondary school diploma college instruction. A college diploma is not required.

**Minimum experience required**:

- 1-3 years related experience and/or training; or an equivalent combination of education and experience.
- Experience and high proficiency in Excel, Word and Outlook.
- Experience in transportation industry, such as rate entry, collection, billing and/or operations.

Lynden Logistics is an equal opportunity employer dedicated to building an inclusive and diverse workforce. Accommodation will be provided in all sta

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