Junior Accounting Clerk and Payroll

2 months ago

Merritt, Canada Coldwater Indian Band Full time

The Coldwater Indian Band is seeking an individual who understands accounting fundaments to fill permanent/fulltime position for the Accounts Payable Clerk position. The Accounting Clerk is responsible for the administration and processing of accounts payable, payroll, standards and procedures, and assisting in the general accounting affairs of the Coldwater Indian Band. We will support on the job training (AFOA, Payroll, etc.).

**Job Summary**

Performs all duties and responsibilities in accordance with the Coldwater Indian Band policies, standards and procedures, and as directed by the Finance Coordinator and when required by the Band Administrator. Maintains confidentiality in all matters to the affairs of the Coldwater Indian Band.
- Processes Accounts Payable, to include reviewing invoices for accuracy and supporting documentation including confirming payments with Program Managers
- Reconciling and reviewing of invoice batches and preliminary cheque runs to ensure accuracy of payments
- Preparing of cheques and obtaining appropriate signatures before distribution
- Filing all related documents and invoices
- Assist in maintaining the accounts sub-ledger and reconcile balances to the general ledger
- Processes Payroll; Ensuring confidentiality of all payroll information and records
- Receives and processes employee payroll information related to new hires, including TD1s, Pension and Group Insurance Benefit forms. Confidentiality agreements, auto deposit forms, emergency contact and employee status, wages/salaries, payroll deductions and employment terminations. Receives and processes timesheets, including review of hours worked, review for appropriate immediate supervisor signature, review authorized leaves and holidays, including the matching of authorized leave forms
- Enters all authorized hours on the Payroll program; reconciles and processes employee leave management forms, confirms accuracy of all payroll deductions for each employee, including rent payments, benefit premiums and pension contributions, etc.
- Prepares and processes monthly invoices for office rentals, social housing rent, facility rentals and other receivables, as authorized by the Finance Coordinator. As well as entering and reconciling all housing cash receipts to the accounts receivable software
- Prepares and reconciles bank deposits, etc.

**Position Qualifications**
- Prefer a Post-Secondary Accounting Diploma/Degree
- Completion of Canadian Payroll Association Level one
- Minimum 2 to 3 years related experience administering payroll, accounts payable and accounts receivable
- Experience with related computer software (Xyntax)
- Good communication skills, both written and verbal
- Good analytical and problem-solving skills
- Excellent computer skills
- Knowledge and understanding of Coldwater community, language, culture, values and customs
- Criminal Record Check
- Bondable
- Valid class 4 Driver’s License and Driver’s Abstract
- Reliable vehicle

**Salary: Entry Level starting wage is $25.00 per hour. Advertised until position is filled.**

**Attn: COLDWATER INDIAN BAND Human Resource Committee**

**Job Types**: Full-time, Permanent

Pay: From $25.00 per hour

Expected hours: 35 per week

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- QuickBooks: 1 year (preferred)
- Bookkeeping: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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