General Office Clerk

4 weeks ago

Waterloo, Canada Karis Disability Services Full time

**Permanent, Full Time**

**General Office Clerk**

**40 hours/week**

**Waterloo Office**

The General Office Clerk is responsible for handling all mail and shipments being sent from the Waterloo Office and handling all mail room processes and procedures. The incumbent is to ensure there are adequate postage and office supplies. They will be responsible for coordinating hospitality requests and supplies; ensuring the kitchen remains tidy and clean. The General Office Clerk is to act as backup support for the Receptionist when needed and provides administrative support as requested by the Office Manager.

**Responsibilities**:

- Responsible for all mail shipments being sent, including preparation of labels, keeping the computer system up-to-date with program changes and maintaining postage supplies, such as bags, labels, etc.
- Mail out shipments to each program - including running and updating labels, stuffing, and sealing envelopes and running manifests.
- Required to maintain an accurate shipping list.
- Assign postage and Purolator charges to various programs or departments and ensure accurate billing and forward information to Accounts Payable for processing.
- Handle any problems concerning tracing and errors made by Purolator with respect to billings.
- Explore best shipping options for employees and departments for special requests.
- Facilitating international shipments involving broker and customs.
- Process outgoing Canada Post mail
- seal, stamp and record departmental/personal charges.
- Take overweight shipments that are not Purolator to the post office.
- Facilitating meeting room bookings.
- Maintaining petty cash and reporting/submitting to Accounts Receivable.
- Maintenance of copiers in Waterloo Office.
- Order and maintain office supplies such as paper, letterhead, envelopes, cheques, etc.
- Receive and complete administration tasks within assigned deadlines from managers in the Waterloo Office.
- Maintain adequate supply of kitchen needs. Required to re-fill when supplies become low.
- Providing hospitality (purchases, set-up, clean-up, room restoration).
- Tidying the kitchen throughout the day and filling, running, and emptying dishwasher daily.
- Fill in for the receptionist’s breaks, and vacations/absences, including answering the telephone and transferring calls.
- Opening and routing daily mail and Purolator packages and preparing daily banking

**Requirements**:

- 1-3 months of comparable work experience.
- High School Diploma
- Computer literacy
- Administration skills
- Organization and time management skills
- Attention to detail

**Why Should You Apply?**
- Competitive Wages
- Career Development and Training Opportunities
- Comprehensive Benefits Package
- Employee Discounts

**Application Deadline**:February 9th, 2024**

**Start Date**:ASAP

**Houry Range: $20.75-$23.38**

**Job Types**: Full-time, Permanent

**Salary**: $20.75-$23.38 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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