Administrative Assistant, Finance

2 weeks ago

Toronto, Canada Mount Pleasant Group Full time

Mount Pleasant Group of Cemeteries is a not-for-profit organization that has been caring for families in the GTA since 1826. We operate ten cemeteries, nine funeral centres and four cremation centres, all serving the distinct needs of the local communities where they are located. As a community partner and environmental steward, we constantly strive to set innovative standards for our industry, guided by new trends, and advancements in technology without compromising our long-held values. We are a collection of amazing people who recognize that what they do every day is genuinely meaningful to the families we serve.

We are looking for an Administrative Assistant to join our Finance team at our Head Office located in East York.

**We offer**:

- Hybrid work environment, with two days in office
- Comprehensive benefit package, including an employer match defined contribution pension plan
- Company bonus plan for qualified employees
- Prepare, format and/or edit correspondences and presentations
- Screen and handle all inquiries and correspondences, including audit and information requests
- Arrange meetings, meals, travel, accommodation and events
- Compile budget, monthly, quarterly financial reports, Scorecard and Certification of Results for Boards of Directors, Finance Committee and Senior Management
- Maintain lease and contract tracking systems
- Run reports for pro-forma Board presentations
- Maintain policy and procedure documents relating to Finance, Purchasing and IT
- Manage the reporting of expenses, sick time, and vacation
- Coordinate approval and submission of invoices to be paid
- Oversee purchases for Finance, and IT
- Offer support to the CFO, Directors and Managers on special projects
- Assist with other corporate administration, as required
- Oversee the vehicle fleet including purchases, sales, registrations, and associated 407/ETR accounts including transponders
- Direct waste disposal at all sites, including licence renewals and payment of manifest fees
- Responsible for credit cards, petty cash and banking authorizations
- Manage expired, declined and returned credit cards from customers
- Manage insurance annual renewals, claims and reporting
- Serve as the primary contact person for records retention for the Finance & Corporate Financial Services teams
- Other sundry duties as assigned

**Hours/Days of Work**:

- 37.5 hours per week - Monday to Friday
- Occasional overtime may be required due to business needs

**Qualifications**:

- At least a three year college/diploma or higher in accounting and/or other related disciplines; or equivalent combination of work experience, training and education
- At least three years of previous experience in a similar role
- Strong interpersonal skills to allow for the ability to build effective relationships within own team and with key stakeholders
- Excellent priority setting, analytical and problem solving skills.
- Sound knowledge of compliance regulations for organizations working within the not-for-profit sector
- Knowledge of Financial and ERP systems.
- Intermediate proficiency of Windows and MS Excel, Word, and Outlook

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- finance administrative: 3 years (required)
- Microsoft Dynamics Navision: 3 years (preferred)
- Microsoft Excel: 3 years (preferred)

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